Accounts Payable, Accounts Receivable Management, Administrative Skills, Asset Management, Billing, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Diversity Recruiting, Government, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Purchasing/Procurement, Research Skills, Vehicle Fleets, Writing Skills
Administrative Assistant
Job Location: Los Altos, California
Job Type: Temporary
Pay Rate: $38-$39.11/hour
Schedule: Monday - Friday; 7am-4pm
Description of Position:
Do you have experience as an Administrative Assistant? Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months. This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. The ideal candidate is a resourceful self-starter with strong communication skills and proficiency in Microsoft Office applications.
Job Responsibilities:
- Manage the Department Manager's calendar and scheduling
- Process invoices and assist with accounts payable, accounts receivable, asset management, and procurement inquires
- Provide daily administrative support to department staff
- Assist with front desk and public facing support as needed
- Run reports and prepare departmental documents
- Take and transcribe meeting minutes
- Coordinate and manage special projects
- Conduct research and compile information as requested
- Support meetings, events, field trips, and site visits
Description of Company:
You will be supporting a government office in Los Altos, California
Experience Required:
- Previous administrative assistant or office support experience required
- Strong organizational skills and exceptional attention to detail
- Excellent verbal and written communication skills
- Ability to work independently and manage multiple priorities
- Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
- Professional, energetic, and customer service oriented demeanor
- Comfortable interacting with staff, the public, and department stakeholders
Similar Positions:
Clerical Clerk
Office Assistant
Secretary
Receptionist
Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes."
For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:
- Stockton - (209) 307-6115
- American Canyon - (707) 552-7800
- Sonoma - (707) 939-2800