185 Results for

Secretary Jobs in Santa Clara, CA

Jobs

New!

Redwood City, CA3 days ago

$85,000–$135,000 Per Year
Full-time

They focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees.

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.

New!

Redwood City, CA4 days ago

$75,000–$135,000 Per Year
Full-time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.

San Francisco, CA30+ days ago

The employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes.

Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff.

East Palo Alto, CA30+ days ago

$26–$27

This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.

Menlo Park, CA30+ days ago

This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms.

Qualifications:

Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

San Francisco, CA30+ days ago

$38.46–$45.67

p>The Legal Secretary – Family Law provides administrative support to attorneys and paralegals in family law practice areas including dissolutions, relationship agreements, custody/visitation issues, support disputes, property division, domestic violence proceedings, and adoptions.

• Format, proofread, and finalize legal documents for all FL matters, including declarations, pleadings, motions, discovery, settlement proposals, and email correspondence.

San Francisco, California30+ days ago

In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph.

With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients.

Santa Clara, CA22 days ago

$40.74–$52 Per Hour

Under the direction of an Administrator, candidate performs advanced-level secretarial and routine administrative duties; plan, organize, and coordinate office activities to relieve the Administrator of administrative and clerical details; and assure efficient and timely completion of office and program projects and activities. Qualifications: Candidate must be a high school graduate, supplemented by coursework in business, secretarial science, or have at least four (4) years of increasingly responsible secretarial and clerical office experience, including at least one year in a school environment.

Santa Clara, CA30+ days ago

We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program.

Santa Clara, CA30+ days ago

Alameda, CA10 days ago

$4,371–$5,748

The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; good organizational skills. Duties will include, but are not limited to:

Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions).

Portola Valley, CA30+ days ago

$40.13–$51.24 Per Hour

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Pending Board approval Under the supervision and general direction of the Superintendent and Chief Business Official (CBO), the District Office Secretary & Food Service Assistant performs secretarial and clerical duties while supporting the Universal Meals program for students. The position requires strong organizational skills, attention to detail and effective communication with staff, students, and the community.

Los Altos, CA30+ days ago

p>$30.35 hr - Substitute Office Clerk $30.04 hr - Substitute District Office Secretary $34.54 hr - Substitute K-8 School Secretary *Substitute secretaries previously employed by the district as secretaries shall be compensated at their most recent rate. Willing to be trained in basic first aid and CPR; willing to work with potential hazards such as blood and blood-borne pathogens; willing to learn rules and regulations governing the School District and ability to apply them with good judgment.

San Francisco, CA30+ days ago

p>Required Skills and Experience:

• High school diploma required • Bachelor's degree preferred • Two or more years of litigation secretarial experience is required • Large to midsize law firm experience is a plus • Insurance/PI/professional malpractice defense experience is a major plus • Experience with hourly billing and communicating with clients legal departments and claims adjusters is a major plus • Practice Areas: • Appellate • Bad Faith and Coverage • Banking & Finance • Business/Commercial • Construction • Employee Benefits & ERISA • Employee Stock Ownership Plans (ESOPs) • Labor & Employment • Legal Malpractice • Long Term Care & Assisted Living • Medical Malpractice • Municipal Liability • Premises Liability • Product Liability • Professional Negligence • Toxic Tort and Environmental • Transportation.

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its San Francisco office, collaborating with the nationwide HPY litigation team.

San Francisco, California16 days ago

We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business.

San Leandro, California16 days ago

$1,940.75–$2,867.37 Per Week

Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax free) after making 120 monthly payments..

The Regional Center of the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services.

San Francisco, CA14 days ago

$85,000–$120,000 Per Year

p>To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy. This role requires strong commercial litigation experience and the ability to manage a high-volume desk with precision.

San Francisco, CA30+ days ago

Adler & Colvin is a nationally-esteemed firm with offices in San Francisco and Washington, D.C. Our more than twenty attorneys exclusively advise nonprofit entities and their funders, working daily to help our clients maximize their impact. Our collaborative practice focuses on advising our clients on tax and corporate laws unique to the nonprofit sector, including nonprofit corporate structures and legal compliance, social enterprise, lobbying and political advocacy, international philanthropy, and much more.

Milpitas, CA29 days ago

All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. This may include but is not limited to the mailing of and follow-up on all required documentation such as Plans-Of-Care, Attending Physician Authorization forms and Medical Information Request forms.

New!

San Mateo, CA4 days ago

$72,134–$90,230 Per Year

It is designed to allow an experienced incumbent with either well-developed office administrative or secretarial support skills to learn the terminology, formats, and procedures in the legal secretarial field, or an incumbent with knowledge of legal office terminology, formats, and procedures to learn office administrative and secretarial support skills. The mission of the District Attorney’s Office is to prosecute adult and juvenile offenders, provide services to support victims, enforce consumer and environmental laws, provide legal and investigative support to public safety partners, and remain committed to the principles of equity and transparency in seeking justice and greater public safety.

Union City, CA30+ days ago

Basic computer skills, ability to learn new programs quickly, and manage the following: Basic Computer Word Processing, and Google Suites, PowerSchool, AESOP, Excel and other inner office programs. Frequently required to stand, walk, sit and use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal.

New!

Burlingame, CA3 days ago

$31.85–$38.22 Per Hour

Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs.

Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.

San Francisco, California30+ days ago

$30–$35 Per Hour

The role of Litigation Secretary requires a highly organized and detail-oriented professional who can adeptly manage the administrative and case-related tasks of litigation attorneys. Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.

San Francisco, California30+ days ago

$33–$35 Per Hour

The role is ideal for a proactive, detail‑oriented legal professional who thrives in a fast‑paced law firm environment, has a strong understanding of litigation procedures and deadlines, and enjoys being an integral part of a collaborative team. This full‑time, fully onsite position provides comprehensive administrative and litigation support to attorneys handling complex civil litigation matters.

San Francisco, California30+ days ago

$80,000–$92,000

A respected mid‑sized law firm is hiring an experienced Litigation Legal Secretary to support a busy, high‑level litigation desk. If you're an experienced litigation secretary who wants flexibility without giving up challenging work, apply now.

Saratoga, CA10 days ago

$29.55–$37.71 Per Hour

p>Title: District Office Secretary Work Year: 12 months Start Date: As soon as possible DESCRIPTION Under the supervision of the Superintendent or Cabinet Designee, the District Office Secretary will provide general office support with variety of clerical duties and related tasks. The District Office Secretary is responsible for implementation of the employee absence reporting system and substitute data management.

Belmont, California25 days ago

Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Thorough knowledge of medical terminology required, excellent typing/computer skills, normally acquired through the completion of an Associate's degree in a medical secretary program or equivalent.

San Francisco, California30+ days ago

$35–$42 Per Hour

This is an excellent opportunity for an experienced litigation professional looking for a well-compensated onsite role in San Francisco. We are seeking an experienced Litigation Secretary for a replacement assignment in San Francisco.

San Francisco, California30+ days ago

$95,000–$105,000

This role is ideal for someone who thrives in a high‑intensity environment and brings strong organizational skills, impeccable attention to detail, and deep experience with state and federal filings. Prepare documents for state and federal court filings, including pleadings, motions, discovery, letters, and related materials.

San Francisco, California30+ days ago

$80,000–$110,000

We are working with a respected law firm seeking a Transactional Legal Secretary to support a busy group of attorneys handling sophisticated matters in real estate, corporate, and finance practice areas. This is an excellent opportunity for an organized, detail‑oriented legal professional who enjoys working in a fast‑paced transactional environment.

San Francisco, California30+ days ago

$35–$50 Per Hour

This role is ideal for an experienced legal secretary or litigation assistant looking to transition into a paralegal‑level position with hands‑on responsibility, mentorship, and exposure to substantive legal work. Interest in developing paralegal skills, including case management, drafting legal documents, organizing discovery, and assisting with trial or hearing preparation.

Palo Alto, CA24 days ago

At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This assessment must be completed within 72 hours in order for your application to be considered complete.

Menlo Park, California25 days ago

$110,000–$130,000

The ideal candidate has strong knowledge of California State and Federal court procedures, exceptional organizational skills, and the ability to manage complex litigation tasks from filing to trial.

We're assisting our client that's seeking an experienced IP Litigation Secretary / Legal Assistant to support attorneys in fast‑paced intellectual property litigation.

San Francisco, California16 days ago

$90,000–$100,000

This direct hire opportunity offers a hybrid schedule and is well suited for an experienced litigation professional who is highly organized, team oriented, and comfortable working in a collaborative environment while supporting attorneys with active caseloads.

Work directly with attorneys to manage workload, case progression, and daily priorities.

Burlingame, CA26 days ago

Monitor the front desk to do general secretarial work for Extended School Year and Step Up to Kindergarten Programs. Ed Join Application Highschool diploma or equivalent Background clearance upon hire TB clearance upon hire.

San Francisco, California22 days ago

$105,000–$125,000 Per Year

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Generative AI: Demonstrated familiarity with and ability to use generative AI tools (e.g., Microsoft Copilot, ChatGPT, or firm-specific legal AI platforms) for ethical, administrative, and document-related tasks, including:

Drafting routine correspondence.
Draft, format, proofread, and revise complex legal documents, including board minutes, corporate resolutions, governance documents, contracts, agreements, and closing documents.

New!

Burlingame, CA5 days ago

Reporting directly to the Principal, you will serve as the heartbeat of the McKinley front office-managing technical clerical work, welcoming families, supporting student enrollment, and ensuring our daily operations run smoothly. Key Responsibilities: Administrative Support: Perform complex secretarial duties, compile technical reports, manage purchase orders/requisitions, and draft school bulletins and correspondence.

San Francisco, California30+ days ago

The successful candidate will support multiple attorneys by managing competing priorities, tracking critical deadlines to ensure timely court filings, and representing the firm with excellence when interacting with clients and officials.

The San Francisco office of Pillsbury Winthrop Shaw Pittman LLP is seeking a highly organized and diligent Legal Practice Coordinator (formerly Legal Secretary) to support our Litigation department.

LIVERMORE, CA21 days ago

$31.71–$31.71

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance. - Prepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management's signature.

San Jose, CA24 days ago

$24.82–$29.03 Per Hour

0.5FTE Health Clerk and 0.5FTE Middle School Secretary office support staff role. Plus annual health benefit contribution: $14,600 Single; $16,875 Two-Party; $21,775 Family.

Belmont, CA30+ days ago

$28.01–$32.44 Per Hour

Student Services Secretary 0.5 FTE CL#2 Ralston Middle 2026-2027 school year at Belmont-Redwood Shores Elementary

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Application Deadline

Until Filled

Date Posted

5/8/2026

Contact

Lisa Najera-Kang

6506374800 1012

Number of Openings

Sala...

Tracy, CA29 days ago

$29.58–$36.98 Per Hour

Employees of Sutter Health and its entities may handle hazardous drugs in the course of their work, including patient care, which requires them to manage, store, prepare, receive, unpack, transport, dispose of, or administer drugs identified as hazardous or potentially hazardous by the National Institute for Occupational Safety and Health (NIOSH) and in accordance with the USP 800 guidelines. Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs.

San Francisco, CA30+ days ago

Total compensation considers multiple factors, including, but not limited to a candidates experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. • Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems.

San Francisco, CA29 days ago

find the description in this url https://apply.fbijobs.gov/psc/ps/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=USCIT-65556-1&PostingSeq=1&SiteId=1.

San Francisco, California30+ days ago

$80,000–$95,000

Maintain electronic and hard‑copy case files, ensure version control, and handle filings through e‑filing systems and document management platforms. * Support billing and budget tracking for litigation matters, including preparing expense reports, monitoring budgets, and assisting with vendor invoices.

Menlo Park, California30+ days ago

$100,000–$115,000

A well‑established mid‑size law firm in Menlo Park is seeking a Legal Assistant/Paralegal to support its Real Estate, Land Use, and Litigation attorneys. This full‑time position is primarily transactional work, with approximately 80 percent focused on real estate and land use matters and 20 percent involving civil litigation support.

New!

San Jose, CaliforniaToday

$40–$50 Per Hour

Assist with trial preparation, manage trial exhibits, prepare notebooks, maintain expert binders, travel to trial site and attend daily proceedings. Assemble case binders, prepare correspondence, draft, proof and/or edit reports to clients; draft and maintain document indices.

San Mateo, California30+ days ago

Remote

$40–$45 Per Hour

The Closing Coordinator plays a key role in ensuring the smooth execution of financing closings by coordinating documentation, managing stakeholder communication, and overseeing critical administrative and organizational processes. A highly specialized boutique professional services firm focused on municipal finance is seeking a Closing Coordinator to support complex public-sector financing transactions.

New!

Mountain View, CA3 days ago

$30.62–$45.93 Per Hour

El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation. Coordinate workflow and projects in the department to enable staff to address issues in their respective areas of responsibility with minimal concern for clerical duties.

Los Altos, CA26 days ago

$38–$39.11

This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.

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Secretary Jobs in Santa Clara, CA

Legal Administrative Assistant Page Group

Legal Administrative Assistant (Corporate) Page Group

Administrative Assistant to General Secretary The Salvation Army USA

Secretary BOLT Staffing

Legal Secretary Consultative Search Group

Legal Secretary - Family Law JKZ LLP

Legal Secretary Manatt Phelps & Phillips

Staff Secretary III - Family Child Ed (QSS # 8975) SANTA CLARA UNIFIED SCHOOL DST

Assistant Corporate Secretary Coherent Corp

Assistant Corporate Secretary II-VI Optical Systems, Inc.

LEGAL SECRETARY State Of California

District Office Secretary & Food Services Assistant Portola Valley School District

Substitute Pool - Office Clerk/ Secretary Los Altos School District

Legal Secretary - Litigation - San Francisco Hawkins Parnell Thackston and Young LLP

Legal Secretary Jackson Lewis

Secretary Regional Center of the East Bay

Litigation Legal Secretary Lee Hecht Harrison

Legal Secretary - San Francisco, CA Adler & Colvin, a Law Corporation

Patient Care Secretary Home Care VITAS Healthcare Corp

Legal Secretary I/II (Open and Promotional) County of San Mateo

HIgh School Building Secretary Marshall Public Schools

Unit Secretary, Nursing Assistant Sutter Health

Litigation Secretary Adams & Martin Group

Litigation Secretary, Temp-To-Hire - San Francisco Adams & Martin Group

Litigation Secretary- Occasional In Office Days! Adams & Martin Group

District Office Secretary Saratoga Union School District

Medical Secretary - Belmont - Front Desk Beth Israel Lahey Health

Litigation Secretary - SF (temp to hire) Adams & Martin Group

Senior Litigation Secretary Adams & Martin Group

Transactional Legal Secretary Adams & Martin Group

Litigation Paralegal/Legal Secretary - Family Law, SF Adams & Martin Group

Secretary Challenger School

IP Litigation Secretary/Legal Assistant Adams & Martin Group

Litigation Secretary, San Francisco - Hybrid Schedule Adams & Martin Group

Summer Program Secretary Burlingame School District

Legal Practice Coordinator – Corporate & Securities (Legal Secretary) Pillsbury Winthrop Shaw Pittman

School Secretary - McKinley Elementary | 5.5 Hours (Position #389) | 8:30 AM - 2:30 PM | 198-Day Calendar Burlingame School District

Legal Practice Coordinator – Litigation (Legal Secretary) Pillsbury Winthrop Shaw Pittman

Secretary III (NWS 00913) North Wind Group

Middle School Secretary and Health Clerk (1.0) Steindorf K-8 Cambrian School District

Student Services Secretary 0.5 FTE CL#2 Ralston Middle 2026-2027 school year BELMONT-REDWOOD SHORES SCHOOL DISTRICT

Monitor Technician & Unit Secretary, Med-Surg Tele Sutter Health

Unit Secretary Sutter Health

SECRETARY-MANAGEMENT ASSISTANT, 0318, GS-9, SAN FRANCISCO FIELD OFFICE (ALL U.S. CITIZENS) U.S. Federal Bureau of Investigation

Litigation Secretary, Insurance Defense Firm Adams & Martin Group

Legal Secretary/Paralegal, Real Estate/Land Use Adams & Martin Group

Legal Secretary Adams & Martin Group

Legal Transactional Secretary Adams & Martin Group

Admin Secretary - FT - Days - Anatomic Pathology @ MV El Camino Hospital

Administrative Assistant BOLT Staffing

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