Administrative Assistant

Job Title: Administrative Assistant

Job ID: TCS-26|AST-11010|AST-98223

Location: Los Angeles, CA

Summary

We are seeking detail-oriented Administrative Assistants with 2 - 4 years of relevant experience to support invoice processing, data entry, and administrative operations. The ideal candidates will have experience with accounting or ERP systems, familiarity with Bill.com, and a basic understanding of Microsoft Excel.

Candidates must be located near the Los Angeles office and available to work onsite.

Responsibilities

Key Responsibilities:

• Collect, organize, and maintain invoices and related documentation.
• Submit invoices through the designated systems in a timely manner.
• Accurately enter invoice details and verify data for completeness.
• Maintain organized financial and administrative records.
• Support invoice tracking and general administrative tasks as required

Requirements

• 2-4 years of experience in an administrative, accounting support, or invoice processing role.
• Experience with ERP or accounting systems such as SAP, NetSuite, Concur, or similar platforms.
• Familiarity with Bill.com.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and data accuracy.
• Good organizational and time-management skills.
• Ability to work onsite at the Los Angeles office.

Preferred Skills:

• Experience with accounts payable or accounts receivable processes.
• Familiarity with invoice submission and tracking workflows.
• Strong communication and problem-solving skills.
• Ability to manage routine administrative tasks efficiently.

Skills

• Data Entry
• Invoice processing
• Excel
• ERP
• Accounting