Administrative Assistant

Job Title: Senior Administrative Assistant

Work Schedule: Mon- Fri Remote-Hybrid 3 days onsite, Tuesday through Thursday, 9-5

Contract Length: 3 months, potential extension and/or conversion

Pay Rate: Up to $33.34/Hour

Required: Coordinates multiple calendars with exceptional accuracy, ensuring seamless scheduling and conflict-free meeting management.

*Candidates must have strong calendar management and scheduling experience, with exceptional attention to detail. The ideal candidate can effectively manage multiple calendars, balance competing priorities, and coordinate meetings seamlessly across diverse schedules while maintaining a high degree of accuracy.

Location: New York, NY
Duration: 4 Months

Responsibilities:

• Administrative Planning & Execution: Coordinate across multiple leaders’ calendars for seamless execution, including leading heavy meeting scheduling and logistics activities for a team of five senior leaders in an effective and proactive manner.
• Coordinate logistics for all meetings including IT, room set-up, and catering as needed.
• Travel & Expense: Coordinate travel reservations, prepare travel expense reports, and process invoices in a timely and accurate manner.
• Team Support: Support the overall Corporate Development and Strategy team, as needed. This may include coordinating logistics for team events, ordering supplies/snacks, and helping with special events.
• Relationship Management: Develop and maintain strong relationships with other Executive Assistants, including providing back-up when needed.
• Continuous Improvement: Demonstrated proficiency with, or strong interest in learning, emerging AI-enabled tools and technologies to enhance administrative efficiency and support departmental operations.
• Flexibility: Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks.

Requirements:

• Excellent organizational skills and attention to detail. Strong follow-up skills.
• Strong interpersonal skills with a high level of professionalism.
• Excellent written and verbal communication skills.
• Ability to prioritize and multi-task.
• Possesses a sense of urgency.
• Ability to maintain confidentiality, good judgment, and diplomacy.
• High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, along with travel reporting and invoicing applications.
• Bachelor’s degree preferred.
• Minimum of 8 years of experience supporting senior-level executives in a corporate environment.