Job Description
Senior Administrative Assistant
Job Number: 26-01813
Job Number: 26-01813
Find your next opportunity in the Financial Services Industry. ECLARO is looking for a Senior Administrative Assistant for our client in Manhattan, NY.
ECLARO's client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you’re up to the challenge, then take a chance at this rewarding opportunity!
Position Overview:
- This challenging Senior Administrative Assistant position provides comprehensive administrative support for the Corporate Development and Strategy team.
- The role requires coordinating multiple activities simultaneously and supporting the efficient operation of the department.
- Must be able to effectively manage competing priorities and collaborate professionally with individuals at all levels of the organization, as well as with external parties.
- Excellent organizational skills and exceptional attention to detail; strong verbal and written communication skills; flexibility and agility to adapt as priorities change; the ability to work effectively and collaboratively with other administrative assistants; and a demonstrated ability to handle highly confidential information with discretion and sound judgment.
Responsibilities:
- Administrative Planning & Execution: Coordinate across multiple leaders' calendars for seamless execution, including:
- Lead heavy meeting scheduling and logistics activities for a team of five senior leaders in an effective and proactive manner;
- Coordinate logistics for all meetings including IT, room set-up, and catering as needed;
- Travel & Expense – Coordinate travel reservations, prepare travel expense reports, and process invoices in a timely and accurate manner.
- Team Support: Support the overall CD&S team, as needed. This may include (but not limited to) coordinating logistics for team events (venue, room, food, etc.), ordering supplies/snacks, and helping with special events.
- Relationship Management: Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed.
- Continuous Improvement - Demonstrated proficiency with, or strong interest in learning, emerging AIenabled tools and technologies to enhance administrative efficiency and support departmental operations.
- Flexibility: Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hoc administrative tasks (e.g., compliance approvals, applause recognition reporting).
Qualifications:
- Excellent organizational skills and attention to detail. Strong follow up skills
- Strong interpersonal skills with a high level of professionalism
- Excellent written and verbal communication skills
- Ability to prioritize and multi-task
- Possesses a sense of urgency
- Ability to maintain confidentiality, good judgment and diplomacy
- High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, along with travel reporting and invoicing applications
- Minimum of 8 years of experience supporting senior level executives in a corporate environment
Pay Rate: $36.36/Hour.
If hired, you will enjoy the following ECLARO Benefits:
- 401k Retirement Savings Plan administered by Merrill Lynch
- Commuter Check Pretax Commuter Benefits
- Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
If interested, you may contact:
Carlo Flores
Carlo.Flores@eclaro.com
6466952934
Carlo Flores | LinkedIn
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
Numbers & Facts
| Location | Manhattan, NY |
| Industry | Staffing/Employment Agencies |
| Salary | $36.36 Per Hour |
| Company Size | 500 to 999 employees |
| Year Founded | 1999 |
| Website | http://www.eclaroit.com |
About Company
Eclaro is a Business and Technology Consulting Firm that connects top talent with opportunities nationwide. We have direct access to Hiring Managers from leading Fortune 1000 organizations in almost every industry segment, with particular expertise in:
• Technology and Business Consulting
• Financial Services and Insurance
• Pharmaceuticals and Life Sciences
• Consumer Products, Public Sector, and Utilities
Eclaro provides fully customizable, comprehensive talent acquisition and management of seasoned professionals through a number of business models, including:
• Consulting
• Professional Hiring
• Global Integrated Delivery™
• Managed Services
Eclaro recruits and manages a staff of highly skilled individuals in an array of specialized disciplines enabling our clients to leverage new opportunities, respond to increased and changing demands, and increase their profitability.
Eclaro’s Management Team averages over 25 years of experience in partnering with clients in technical, corporate operations and human capital solutions. We hold ISO 9001:2008 certification and have achieved SOC 2 Type 2 certification in Security, Availability and Confidentiality. Eclaro’s decades of expertise and collaborative practice have proven that The Right People are The Answer.
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