Administrative Assistant

Client Overview:
Our client, a mission-driven nonprofit organization based in New York City, is seeking a highly organized and proactive Administrative Assistant to support daily operations and administrative functions. The organization is committed to serving its community through programs, outreach initiatives, and services that make a meaningful impact. This is an excellent opportunity for an early-career professional who is passionate about supporting a mission-driven organization and contributing to its overall success.

Salary/Hourly Rate:
$28/hr

Position Overview:
The Administrative Assistant will play an important role in supporting the organization's administrative and operational needs. Responsibilities will include scheduling meetings, maintaining records, coordinating communications, assisting with program-related activities, and providing general office support to staff and leadership. The ideal candidate is detail-oriented, adaptable, and passionate about contributing to a collaborative, community-focused environment.

Responsibilities of the Administrative Assistant:

• Provide administrative support to leadership, program managers, and departmental staff.
• Coordinate meetings, manage calendars, and assist with scheduling appointments and events.
• Maintain organized digital and physical files, databases, and organizational records.
• Assist with preparing correspondence, reports, presentations, and other internal documents.
• Support the coordination of nonprofit programs, community outreach initiatives, and organizational events.
• Track deadlines, meeting notes, follow-up items, and administrative tasks.
• Assist with office operations, including ordering supplies and coordinating with vendors.
• Respond to general inquiries from staff, community members, volunteers, and external partners.
• Support donor communications, fundraising events, and volunteer coordination as needed.
• Help maintain accurate records and documentation related to organizational programs and activities.
• Take on additional administrative tasks and special projects as assigned by leadership.

Required Experience/Skills for the Administrative Assistant:

• 1-3 years of experience in an Administrative Assistant, office support, or similar role.
• Strong organizational, written communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Professionalism and discretion when handling confidential information.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong interest in supporting a mission-driven organization and its community initiatives.

Preferred Experience/Skills for the Administrative Assistant:

• Previous experience working for a nonprofit organization, community-based organization, or social services agency.
• Familiarity with donor management systems, constituent databases, or volunteer management platforms.
• Experience assisting with events, community outreach, fundraising, or program coordination.
• Ability to communicate effectively with diverse communities and external stakeholders.
• Flexibility and adaptability in a dynamic, resource-conscious work environment.

Education Requirements:

• Bachelor's degree preferred; equivalent administrative experience may be considered.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
• Potential for a temp-to-perm Administrative Assistant opportunity.
• Opportunity to contribute to meaningful community initiatives and mission-driven programs.
• Exposure to nonprofit operations, program coordination, and organizational leadership.
• Collaborative work environment with opportunities for professional growth.

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO

Position ID: 410972