Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department NJ Step Overview

The New Jersey Scholarship and Transformative Education (NJ-STEP) Consortium is an association of higher education institutions that work in partnership with the New Jersey Department of Corrections and State Parole to provide comprehensive college degree programs for students while incarcerated and to assist with their transition to college life and further degree work upon release. Under the office of the Chancellor, NJ-STEP serves a statewide population of people enrolled in college while in prison, on parole, and post-incarceration. NJ-STEP operates at each Rutgers campus, in 5 separate prisons, and a variety of residential reentry programs and partner college campuses across the state. For further information, please visit http://njstep.newark.rutgers.edu/

Posting Summary

Rutgers University - Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Business Specialist, this fully on-site, five-day-a-week position provides comprehensive asset management and general administrative support for NJ-STEP.

This position is responsible for and not limited to the following:

• Provides administrative support to unit management by assisting with the coordination and administration of program assets, projects, and/or processes and with the preparation and control of records, reports, and documents.
• Schedules appointments, arranges logistics, and assists with event and meeting planning.
• Processes various administrative documents and reports.
• Creates routine informational materials.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the NJ-STEP, and the tasks and responsibilities of the Administrative Assistant in achieving unit goals.
• Serves as liaison within and outside the unit.
• Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the unit.
• The NJ-STEP program requires a high degree of professionalism and resourcefulness.
• Access to sensitive information requires the ability to exercise higher levels of confidentiality and discretion.

This is a grant-funded position contingent upon the availability of funds.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years relevant experience in an administrative function, excellent communication and interpersonal skills, and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications

• Advanced skills in Microsoft Office Suite, Box, and Canvas preferred.

Equipment Utilized

• Standard office equipment.

Physical Demands and Work Environment

• 20-35 pounds lifting.
• Requires occasional travel to Rutgers campuses and off-site locations to perform departmental responsibilities.

Special Conditions

Posting Details

Posting Number 26ST1910 Posting Open Date 10/16/2026 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• • Do you have two years of relevant experience in an administrative function, excellent communication and interpersonal skills, and computer literacy?

• Yes

• No

• • Have you been in your current position for 6 months?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents