Administrative Assistant

Colonial Security Services is seeking a dependable, organized, and detail-oriented Administrative Assistant to support daily office operations, payroll, billing and assist with company licensing and compliance requirements. The ideal candidate will help maintain accurate records, coordinate administrative tasks, and ensure that company licenses, permits, and required documentation remain organized and up to date.

Responsibilities

• Answer phone calls, respond to emails, and direct inquiries appropriately.

• Perform general administrative duties and assist with weekly payroll and billing

• Assist with company licensing, renewals, applications, and required documentation.

• Track license expiration dates and maintain a licensing calendar to ensure timely renewals.

• Communicate with state and local licensing agencies regarding application status, requirements, and outstanding documentation.

• Maintain organized records of company licenses, permits, registrations, and compliance documents.

• Provide administrative support to the HR and operations departments.

• Assist with document preparation, and other office-related tasks as needed.

• Handle confidential company and employee information professionally.

Qualifications

• Previous office or administrative experience preferred.

• Strong organizational skills and attention to detail.

• Proficiency in Microsoft Office, including Word, Excel, and Outlook.

• Strong written and verbal communication skills.

• Ability to manage multiple tasks, meet deadlines, and follow up on outstanding items.

• Ability to maintain accurate records and handle confidential information.

• Experience with business licensing, renewals, regulatory compliance, or security industry licensing is a plus.

Compensation and Location

• Pay: $22.00 per hour

• Location: Hillsborough, NJ

• Professional office environment.

• Opportunity to support administrative operations and company licensing activities within a growing security services business.