Administrative Assistant

Company Overview:  

NRS is a leading provider of transportation & supply chain solutions. As a family-owned and operated company, NRS has delivered smart logistics solutions to numerous Fortune 500 companies spanning over 70 years. Whether it’s NRT, Keystone, Keystone Fresh, or Keystone Capacity, our innovative energy drives us towards new and valuable solutions for our clients, even as we continuously grow and strengthen our network. We are dedicated to creating a culture that empowers the individual and offers our associates the opportunity to apply their unique skill to the challenges facing our clients. In the office, the warehouse, or on the road, it is this commitment to our innovative spirit that unites us in common mission to push boundaries in the logistics industry.    

Job Overview:

The Administrative Assistant provides comprehensive support. This role is essential in ensuring the smooth operation of our office environment, facilitating effective communication, and maintaining meticulous records. The Administrative Assistant manages the day-to-day administrative tasks, occasionally assisting with financial processes, and supporting departmental projects.

Duties and responsibilities:

• Provide general support to the administration department and office, acting as a point of contact for internal and external inquiries.
• Attend meetings, take detailed notes, and assist in the preparation and updating of Standard Operating Procedures (SOPs).
• Compile, verify, and manage data for recurring and internal reports, ensuring accuracy and relevance of information.
• Coordinate with Management to facilitate the processing of quotes and invoices while maintaining effective communication.
• Support departmental communication by distributing information to Managers while enhancing team collaboration and information sharing.
• Manage administrative functions, including answering phones, responding to emails, and maintaining up-to-date records and files.
• Schedule and follow up with contractors for quotes and proposals, contributing to efficient project management.
• Assist in processing invoices, quotes, ordering materials, and supplies, and creating detailed reports using Excel.
• Ensure adherence to workplace safety policies and procedures, responding proactively to emergency situations to maintain a safe office environment.
• Perform other duties as assigned.

Qualifications:

• High school diploma required.
• 3-5 years of relevant experience.
• Demonstrated organizational skills, with an ability to prioritize tasks effectively and manage time efficiently.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), enabling the creation of professional documents and reports.
• CMMS experience required.
• Maintenance industry experience preferred.
• Strong analytical skills, with a keen attention to detail, especially when handling sensitive data and information.

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