Administrative Assistant

Job Duties:
Provide executive administrative support to the VP of Enablement, including calendar management, meeting coordination, travel support, onboarding, operational administration, budget support, and handling of confidential information while ensuring compliance with client policies and procedures.

Behavior Preferences: Proactive, adaptable, highly organized, and collaborative with strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

Admin Level IV – VP of Enablement (BTS)

Key Responsibilities Include:Provides general administrative support.
Takes meeting notes.
Manage and update agendas and monthly business updates
Effectively monitors manager and team calendars, proactively solves conflicts.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and manages confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
Orders business cards and stationery as needed.
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision.
Safeguard’s the client’s confidential information
Leadership and Interpersonal Skills:Fully understand assigned tasks and any associated expectations.
Ask for clarification as needed.
Understand the deadlines and deliverables.
Communicate any obstacles that prevent completion of any deadline.
Provide status updates prior to any deadline.
Be a good listener.
Demonstrate strong Critical Thinking Skills
Be Accountable and Responsible for actions/mistakes.
Challenges the team to always do better.
Prioritizes own work, balancing multiple requests for assistance.
Establishes good working relationships with client areas; builds rapport and trust with others.
RequirementsSome college preferred.
Some leadership or supervisory experience desired.
Experience working in pharmaceutical company is strongly preferred.
4+ years previous admin experience supporting executives.
Must have Intermediate to advance knowledge of Microsoft Office Suite, Teams, SharePoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
“Make it happen” spirit & attitude as well as persistence.
Adaptive learner that grasps information quickly and adapts to changes that may happen daily.
The benefits that you are eligible for with Collins Consulting, Inc:401(k)
Medical, Dental and Vision Insurance
Term Life Insurance
Accidental Death and Dismemberment
Long Term Disability