Administrative Assistant (On-site)

We are seeking an Administrative Assistant to provide reception and administrative support to the Western Region Buffalo Office.

• Answer and screen incoming phone calls and direct callers to the appropriate parties
• Greet, screen, and direct visitors
• Schedule conference rooms and meeting spaces
• Assist with meeting preparation and coordination
• Support the administrative team with projects and daily office needs
• Type and prepare documents
• Update and maintain databases
• Handle incoming and outgoing mail
• Maintain paper and electronic files
• Perform other administrative duties as assigned

• Professional phone skills
• Excellent organizational skills and strong attention to detail
• Ability to multitask and work effectively in a team environment
• Strong administrative support skills, including typing, filing, copying, and scanning
• Proficiency in Microsoft Office Suite, including:
  • Office 365 email and calendar scheduling
  • Word
  • Excel
  • PowerPoint
  • Access

• Familiarity with, or the ability to quickly learn:

  • Microsoft Teams
  • Microsoft SharePoint
  • Administrative databases

• Health Insurance
• Sick Time
• 401k

Location: 295 Main St, Suite 300, Buffalo, NY, 14203

Duration: approximately 2 years
Apply by deadline: 10/13/2026
Shift Days/Times: Monday - Friday 8:00am - 5:00pm

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.