Administrative Assistant

22nd Century Technologies, Inc. (TSCTI)

Palo Alto, CA

$26 Per Hour
Full-time
Quick Apply

3 days ago

Job Description

Job Title: Administrative Assistant

Duration: Contract 1+ Months

Shift hours: Monday through Friday from 8:30 Am to 4:00 Pm

Summary:

Supervision: Receives general supervision from management and exercises no direct supervision over staff.
Provides specialized, confidential, and technical administrative support to a
Department Director and may support EPASD operations. Independently handles administrative, financial, customer service, records, scheduling, and project-related duties while ensuring compliance with City policies and applicable laws.

Responsibilities:

Supports the Director with complex, sensitive, and confidential administrative tasks.
Responds to public inquiries, complaints, and service requests and directs them to appropriate staff.
Assists with budgets, purchasing, invoices, payments, accounts receivable/payable, and financial records.
Prepares reports, correspondence, contracts, forms, agendas, and other official documents.
Coordinates meetings, calendars, travel, events, trainings, and special projects.
Maintains accurate records and files and processes public records requests.
Reviews documents for completeness and compliance with policies and regulations.
Provides professional customer service to the public, vendors, contractors, and City staff.
Performs other related duties as assigned.

Required Knowledge & Skills:

Modern office administration, recordkeeping, bookkeeping, and customer service practices.
Basic accounting, budgeting, purchasing, and business mathematics.
Applicable laws, regulations, policies, and procedures.
Microsoft Office and other standard computer systems.
Strong written and verbal communication, organization, attention to detail, confidentiality, and independent judgment.

Education & Experience:

High school graduation plus specialized coursework in typing, bookkeeping, or a related field, and five years of progressively responsible office support experience, or an equivalent combination of education and experience.

License:

Valid California Driver’s License, or ability to obtain one by appointment, with a satisfactory driving record.

Job Responsibilities

Supports the Director with complex, sensitive, and confidential administrative tasks.
Responds to public inquiries, complaints, and service requests and directs them to appropriate staff.
Assists with budgets, purchasing, invoices, payments, accounts receivable/payable, and financial records.
Prepares reports, correspondence, contracts, forms, agendas, and other official documents.
Coordinates meetings, calendars, travel, events, trainings, and special projects.
Maintains accurate records and files and processes public records requests.
Reviews documents for completeness and compliance with policies and regulations.
Provides professional customer service to the public, vendors, contractors, and City staff.
Performs other related duties as assigned.

Numbers & Facts

Location	Palo Alto, CA
Job Type	Full-time
Salary	$26 Per Hour
Company Size	501 - 1000
Year Founded	1997
Headquarters	McLean, VA, US
Website	https://www.tscti.com/

Qualifications

Modern office administration, recordkeeping, bookkeeping, and customer service practices.
Basic accounting, budgeting, purchasing, and business mathematics.
Applicable laws, regulations, policies, and procedures.
Microsoft Office and other standard computer systems.
Strong written and verbal communication, organization, attention to detail, confidentiality, and independent judgment.

Education & Experience:

High school graduation plus specialized coursework in typing, bookkeeping, or a related field, and five years of progressively responsible office support experience, or an equivalent combination of education and experience.

About Company

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT services integrators and workforce solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of over 6,000 professionals, including more than 600 cybersecurity subject matter experts (SMEs), supporting clients across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, New Jersey, and McLean, Virginia, TSCTI operates through 14 offices nationwide. Our commitment to quality, security, and operational excellence is reflected in our adherence to industry-leading standards and certified mature processes, including CMMI Level 3 for Development and Services, ISO 20000, ISO 27001, and ISO 9001.

With a strong focus on the public sector, TSCTI currently supports 14 of the 15 Federal Executive Departments, 37 additional federal agencies, all 50 state governments, more than 115 local government agencies, and 37 school districts. Over the past three years, we have significantly expanded our commercial footprint and now serve more than 80 Fortune 500 and commercial clients.

Recognized by Forbes as one of the “Best Companies to Work For,” 22nd Century Technologies consistently exceeds client expectations through a customer-centric approach, delivering exceptional talent and innovative solutions while fostering a culture that motivates, values, and empowers its employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

https://www.tscti.com/current-openings