About the Role: Local CPA firm is looking for a motivated and organized Administrative Assistant to join their team in Memphis, TN. This is a great opportunity to be the backbone of a professional accounting firm, keeping operations running smoothly while working alongside a talented team of CPAs. If you thrive in a fast-paced office environment and love keeping things organized, we want to hear from you!
Responsibilities:
Greet and assist clients in person, over the phone, and via email with professionalism and courtesy
Manage scheduling, appointments, and calendar coordination for CPA staff
Prepare, organize, and maintain client files, tax documents, and confidential records
Handle incoming and outgoing correspondence, mail, and document routing
Support tax season operations including document intake, scanning, and filing
Maintain office supplies, equipment, and general office organization
Assist with data entry, billing support, and accounts receivable follow-up as needed
Requirements:
High school diploma or equivalent required; associate's degree or higher preferred
1-2 years of administrative or office support experience, preferably in a professional services environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with keen attention to detail
Excellent verbal and written communication skills
Ability to handle sensitive and confidential information with discretion
Self-starter with the ability to multitask and prioritize in a deadline-driven environment
About Us: Our firm is a trusted accounting firm serving individuals and businesses in the Memphis, TN area with a full range of tax, accounting, and financial services. Our clients rely on us for our expertise, integrity, and personalized approach to their financial needs. We pride ourselves on fostering a collaborative and supportive workplace where every team member plays a vital role in our success.
Numbers & Facts
Location
MEMPHIS, TN
Job Type
Part-time
Skills
Accountingunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Certified Public Accountant (CPA)unmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Establish Prioritiesunmatched
File Maintenanceunmatched
Financial Servicesunmatched
High School Diplomaunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Professional Servicesunmatched
Schedule Developmentunmatched
Tax Accountingunmatched
Tax Operationsunmatched
Team Playerunmatched
Time Managementunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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