Administrative Assistant

Administrative Assistant

Position Summary:
The Administrative Assistant provides general office and administrative support to ensure efficient day-to-day operations. This role assists with scheduling, communication, data entry, document management, customer service, and other clerical duties while supporting various departments as needed.

Key Responsibilities:

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and maintain documents, reports, and correspondence.
• Perform data entry and maintain accurate records and filing systems.
• Order and manage office supplies and equipment.
• Assist with meeting preparation, including scheduling, agendas, and materials.
• Process incoming and outgoing mail and deliveries.
• Support various administrative projects and departmental initiatives.
• Maintain confidential information with professionalism and discretion.
• Provide excellent customer service to internal teams and external contacts.

Qualifications:

• High school diploma or equivalent required.
• 1+ year of administrative, office support, or customer service experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• High attention to detail and accuracy.