Administrative Assistant

Payrate: $20.00 - $22.00/hr

Summary:

As an Office Support Assistant, you will provide administrative and operational support to the Headquarters (HQ) office. This role is responsible for coordinating meetings, including room setup and ensuring meeting spaces are properly equipped with the necessary technology, supplies, and materials. The position may also need to manage food and beverage arrangements for meetings and events held at HQ, helping to ensure professional and efficient experience for employees and visitors. Additionally, the Office Support Assistant will assist with a variety of day-to-day administrative tasks to support the smooth operation of the office

Responsibilities:

• Check the calendars the night prior to know what meetings are taking place the following day. Will also help determine the time you need to arrive to perform the necessary duties

• Check the Admin Planning Calendar | Logistics to see what needs to be done the following morning in order to prepare for the day’s meetings

• You will work closely with the Executive Assistant that coordinates all of the meetings at HQ.

• Coffee Duties

• Routine cleaning

• warm up pots

• make coffee

• deliver coffee

• retrieve coffee

• Signage for meetings

• Creating

• Distribution

• Retrieving

• Stock snack carousels, mini refrigerators, supplies for meetings (flip charts, markers, white board markers, etc.)

• Meeting Room Set Up

• Assist with catering placement

• Mail (assist receptionist)

• Pickup / Take down

• Distribution of important mail items

• Take Fed Ex packages to 1st Floor

• Supplies

• Take inventory

• Put Stock Away

• Keep supply room neat

• Stock copy paper / toner at all copy machines

• Stock all kitchenettes

• Stock napkin holders in cafeteria

• Other administrative duties

Skills:

• Candidates must be able to work in a fast-paced environment, moving between multiple floors and meeting rooms ensuring beverages and equipment are set-up properly for meetings.
• Team Player is a must
• Computer Programs Experience
• Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Detail oriented, accurate, and able to prioritize multiple projects with high level of effectiveness
• Strong organizational skills
• Proactive, self-motivated, self-directed, and flexible
• Strong commitment to integrity and professionalism as you will be working with employees, customers, senior executives, etc.

**Pay Transparency: ***The typical base pay for this role across the U.S. is: $20.00 - $22.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. *

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