• Manage general office operations, including answering phone inquiries, handling incoming mail, and ordering office supplies.
• Coordinate travel itineraries, flight bookings, and accommodation arrangements for visiting executives and staff members.
• Prepare, format, and translate business documents, meeting minutes, and internal memos between English and Japanese.
• Assist accounting personnel with expense report processing, invoice entry, and basic vendor payment tracking.
• Schedule internal and external meetings, manage conference room reservations, and prepare visitor hospitality services.
• Maintain structured filing systems, both digital and physical, to ensure efficient record-keeping and compliance.
• Collaborate with local facilities management to ensure proper maintenance and safety of office equipment and facilities.
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• 1-2 years of general office administration, receptionist, or clerical experience in a professional corporate environment.
• Business-level Japanese language skills to seamlessly handle internal administrative communications and executive support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office management systems.
• Strong multi-tasking capabilities, high attention to detail, and excellent time management skills.
• Demonstrated professionalism, discretion, and a positive team-oriented attitude.