Admin Assistant will support our Enterprise Data Strategy area in Business. They would provide a full range of administrative support to the Director and her teams to enhance efficiency and support the achievement of business goals.
We are looking for someone with strong organizational and scheduling skills that is agile and change friendly.
Provides administrative support to a manager and her teams; receives visitors, callers and incoming mail and refers to appropriate staff member or department or personally handles as directed; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.
Required Skills: Intermediate computer skills using administrative software applications: Microsoft Office (Word, Excel, PowerPoint, SharePoint).
Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; initiates purchase requisitions.
Tracks status of all purchase requisitions and purchase orders; administers service contract(s) for department or facility.
Team Support:
Planning team events, organizing speakers, food/snacks etc.
Support travel needs booking/reservation of flights, hotels etc.
Operating Rhythm:
Calendaring staff meetings, revenue recovery meetings, officer presentations etc.
Calendaring finance & HR meetings (monthly) and ensuring that the invoices are received and paid on a timely basis.
Calendaring IT and Advanced Delivery connections.
Supporting my leaders on their rhythm staff meetings, offshore meetings, project meetings etc.
Support laptop/office supply requests.
Numbers & Facts
Location
Portland, OR
Salary
$20–$26.87 Per Hour
Skills
Administrative Skillsunmatched
Airline Reservationunmatched
Billingunmatched
Calendar Managementunmatched
Computer Skillsunmatched
Contract Managementunmatched
Email Softwareunmatched
Equipment Maintenance/Repairunmatched
Event Managementunmatched
Financeunmatched
Laptop PCunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Offshoringunmatched
Organizational Skillsunmatched
Prepare Correspondenceunmatched
Project Trackingunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Reconciliationunmatched
Schedule Developmentunmatched
Time Managementunmatched
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