Administrative Assistant

Administrative Assistant III

Location: Princeton, NJ

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $33.00 / Hour (USD)
• Shift / Schedule: Full-time, 8:30 AM 4:30 PM
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

Our location in Princeton, NJ currently has an opportunity for an Executive Assistant. The position reports to the DVP, US Commercial Operations and supports that role as well as the General Manager, US and Director of Business Excellence.

Key Responsibilities

• Provide administrative support for the DVP, General Manager, and Director of Business Excellence. This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination.
• Prepare and assemble communications for the commercial leadership teams and external agencies to include notices, agendas, and other materials.
• Assist with the administration of compliance matters.
• Administer the review, approval, coding, purchase order creation, and payment of invoices, and the ability to follow up and resolve problems related to invoices.
• Maintain organization charts, US commercial fleet assignments and reporting, and similar assignments.
• Prepare presentations integrating Excel, Word, PowerPoint, and Visio files and content in order to create executive-level presentations and reports.
• Calendar management requiring interaction with both internal and external executives and assistants.
• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.
• Coordinate complex domestic and international travel plans, including expense reporting and reimbursement.
• Perform general administrative tasks (filing, scanning, and data entry).
• Maintain legal documents and records as necessary.
• Organize and maintain digital filing in MS Teams and SharePoint.
• Complete other projects as assigned.

Required Skills

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) are required.
• Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion.
• Excellent interpersonal, written and oral communication skills.
• Highly organized office administration skills, with strong attention to detail.
• Ability to proactively manage projects and willingness to pitch in as needed.
• Ability to work independently with attention to Client's goals and interests.
• Advanced proficiency in formatting, proofreading, and editing correspondence and other documents.
• Ability to learn new software applications with ease.
• Creative problem-solving and decision-making skills. Flexible and adapts to change.
• Ability to prioritize and manage workload and meet deadlines in a changing and fast-paced environment.

Education Requirements

• Associate's degree required; bachelor's degree strongly preferred or equivalent combination of education and experience.

Required Experience

• 5 years of previous executive administrative support experience for senior leadership is required.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This global healthcare innovator has been a leader in medical devices, diagnostics, and nutrition for more than 140 years, with products and technologies reaching patients in more than 160 countries. The organization's portfolio spans cardiovascular care, diabetes management, diagnostic testing, nutritional science, and established pharmaceuticals, with recognized brands that millions of people rely on every day. Teams here include biomedical engineers, clinical scientists, regulatory affairs specialists, and commercial operations professionals who collaborate across a company committed to making a measurable difference in global health outcomes.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-10884

Industry: Administrative & Support