Administrative Assistant - Prosecuting Attorney

To Apply:

Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

Administrative Assistant

Provides comprehensive administrative and clerical support of the Prosecuting Attorney’s Office. Performs case processing, document preparation, and data entry within the Karpel Case Management system, or other case management systems used by the Prosecuting Attorney's office. Assists attorneys with case management, prepares legal correspondence, handles public inquiries, and ensures accuracy and confidentiality in all records and filings.

ESSENTIAL JOB FUNCTIONS

• Case File Management: Pull and review files for court dockets; making sure dockets are accurately reflected in Karpel, and case updates for attorney preparation.
• Case Assignment and Data Entry: Enter case information, law enforcement reports, supplements, and lab results into the system; assign cases to attorneys based on case numbers.
• Document Preparation: Draft, format, and proofread correspondence, memorandums, and court documents including motions, body attachments, and orders to show cause.
• Legal Records Management: Scan, label, and maintain digital and hard copy case files.
• Public Interaction: Respond to phone calls and in-person inquiries; assist parties in accessing case information.
• Communication Coordination: Transfer calls to appropriate staff, coordinate with law enforcement, state agencies, and other departments regarding case documentation.
• Administrative Assistance: Support attorneys with scheduling, document organization, and preparation for hearings and conferences.
• Policy Compliance:Ensure compliance with legal and confidentiality standards in handling case and personal information.
• Continuous Improvement: Identify opportunities to improve case documentation and tracking workflows for efficiency and accuracy.

The individual in this role is expected to contribute to the team's efforts by completing other related tasks, as may be assigned.