Administrative Assistant

We are seeking an experienced Administrative Assistant with strong organizational and communication skills to support a public agency department in the Rancho Santa Margarita area. The ideal candidate will have 3+ years of experience in supporting contract administration and document management in a fast-paced environment. This position will be on-site and full-time.   

As an Administrative Assistant, your duties and responsibilities will include, but are not limited to:

• Provide administrative support for construction-phase projects, including preparation, coordination, and processing of contracts, agreements, and project documentation.
• Coordinate with project managers, contractors, consultants, agency staff, and other stakeholders to track documents, deadlines, action items, and required follow-up.
• Maintain organized electronic project and contract records, tracking logs, spreadsheets, and document management systems.
• Prepare and process project-related correspondence, reports, purchase orders, invoices, and other administrative documentation using Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Provide day-to-day administrative and project coordination support in a fast-paced engineering/public agency environment.