Administrative Assistant

Who are weViking Fire Protection Group is more than a company we are a family of like-minded individuals that are committed to our purpose values and to each other. We believe in creating our own luck and shaping our future. VFPG accomplishes this through our culture by constantly innovating working together finding ways to create value for our customers and seizing every opportunity that comes our way while still maintaining a good work life balance.VFPG has been protecting lives and property for over 90 years in the fire protection industry.We employ outstanding people continually enhance our knowledge study trends and utilize innovative technology to maintain our position as a leader in fire protection. We are driven by our core values People Integrity Professionalism and Excellence P.I.P.E..Absolute Fire Protection our Rockford IL office is seeking an Administrative Professional who combines high details with technical expertise. In this role you will perform administrative duties to help streamline our internal business process. If you thrive in fast-paced environments and take pride in delivering projects from start to finish wed love to hear from you.Job ResponsibilitiesConduct billing receivable and payable functions as assigned.Payroll functions time collecting accounts payables and accounts receivables.Identify changes in projects that impact cost schedule or labor requirements.Assist with project dispatchingscheduling.Provide general administrative support for managers and staff.Create type and distribute internal and external correspondence.Maintain several types of records.Assist in completing special reporting and licensing requirements.Complete special projects as required.Accomplish responsibilities as required using business software as approved by VFPG.Offer suggestions and solutions on improving efficiency of general procedures.Develop positive lasting relationships with customers and team members.Job QualificationsHigh School Diploma or GED or one to two years of related construction administration experience andor training is preferred.Possess proficient computer skills with working knowledge of business software applications Microsoft Office Outlook.Ability to multi-task in a fast-paced environment.Possess excellent written and verbal communication skills.Puts forth a courteous friendly helpful attitude when speaking with customers or dealing with other associates.Must pass a post-offer drug screen test and background check.Benefits We OfferComprehensive Insurance coverage - Health Dental Vision and More401k Plan - Matching Employee Stock Purchase PlanProfit Sharing PlanFlex Spending FSA and HSAWellness ProgramEmployee Assistance ProgramIndividual Development Plan IDP - Define your career goals and create a plan that make the goals attainableGrowth opportunities through company sponsored leadership development courses and trainingPaid Time Off PTOPaid HolidaysParental Leave Paid Pregnancy Medical LeaveTuition ReimbursementAnnual Discretionary BonusesEmployer Paid Life InsuranceAdministrative AssistantThe Administrative Assistant is responsible for initiating conducting and coordinating the clerical and administrative functions required for the effective operation of an office. They will assist other branch personnel including key managers in various administrative roles.This position has a salary range of25-30 per hourdepending on experience.EEO StatementAffirmative ActionViking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion disability protected veteran status age sex race color national origin or any other characteristic protected by law.Viking Fire Protection Group complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.Equal Opportunity Employer including disabled and veterans.