Administrative Assistant

We are looking for an Administrative Assistant to support daily warehouse and logistics operations. The ideal candidate is organized, detail-oriented, comfortable working in a fast-paced warehouse environment, and able to handle both administrative and operational tasks.

Responsibilities

• Enter and maintain accurate shipment, inventory, and order information.
• Prepare shipping and receiving documents, manifests, and paperwork.
• Coordinate incoming and outgoing shipments and delivery appointments.
• Communicate with drivers, vendors, customers, and warehouse staff.
• Track shipments and follow up on delivery schedules.
• Assist with inventory counts and maintain accurate inventory records.
• Process purchase orders, invoices, and other warehouse documentation.
• Assist with data entry, filing, scanning, and general office tasks.
• Maintain organized records of shipments, receipts, and warehouse activities.
• Support the warehouse team with daily administrative needs.
• Use Microsoft Office and other computer systems for data entry and record keeping.

Qualifications

• 1+ year of administrative, warehouse, logistics, or shipping/receiving experience preferred.
• Strong data entry and organizational skills.
• Basic knowledge of shipping and receiving processes.
• Comfortable working with computers and Microsoft Office.
• Ability to communicate effectively with warehouse personnel, drivers, and customers.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize in a fast-paced environment.
• Bilingual English/Spanish.
• Must be reliable and able to work independently.