Administrative Assistant

Location: San Diego, CA 92121
Work Arrangement: 100% onsite, 5 days per week
Schedule: 5:15 AM – 2:15 PM
Duration: 1-year contract
Pay Range: $40.00 – $42.00/hour

Potential for Conversion: This position may have the opportunity to convert to full-time employment; however, conversion is not guaranteed and will depend on business needs and team budget at that time.

Position Overview

We are seeking an Administrative Assistant to support daily administrative operations and employee timekeeping for a workforce of 100+ employees. A key focus of this role is maintaining accurate timekeeping records and ensuring payroll-related information is entered, reviewed, and validated in accordance with company policies, labor requirements, and applicable Collective Bargaining Agreements (CBAs).

The ideal candidate will have previous union timekeeping experience, strong Microsoft Office skills, and experience working with SAP.

Key Responsibilities

• Maintain accurate timekeeping records for 100+ employees.
• Enter, review, and validate payroll-related data in a timely manner.
• Support union timekeeping requirements in accordance with applicable CBAs.
• Identify and assist with resolving timekeeping discrepancies.
• Help ensure compliance with company policies and labor requirements.
• Coordinate schedules and support day-to-day administrative activities.
• Prepare reports and maintain organized documentation.
• Manage routine communications and correspondence.
• Provide administrative support to leaders and employees.
• Use SAP and Microsoft Office to support daily administrative and timekeeping activities.

Top Qualifications

• Union timekeeping experience, including experience following a Collective Bargaining Agreement (CBA).
• Proficiency with Microsoft Office.
• SAP experience.

Education

• High school diploma required.