Administrative Assistant

The Administrative Assistant will be responsible for performing a variety of administrative and clerical duties to support the daily operations of Amada School. Responsibilities include, but are not limited to, managing emails and correspondence, receiving and delivering messages, printing, filing, preparing and processing documents, and providing general office support.

The ideal candidate must be organized, dependable, detail-oriented, and able to communicate effectively. This individual should be capable of working independently, managing multiple tasks, maintaining confidentiality and completing assigned responsibilities with minimal supervision.

ESSENTIAL FUNCTIONS:

• Utilizes office software applications in the performance of a variety of administrative activities, including letters, memorandums, documents, statements, orders and/or reports.
• Processes billing.
• Monitors automated training workflows.
• Assists in scheduling.
• Answers telephones, provides information, and distributes messages.
• Carries out duties relying on own initiative and independent actions.
• Establishes and maintains files and records.
• Performs other related duties as assigned by department management.

NON-ESSENTIAL FUNCTIONS:

• Maintains office supply inventory.
• Opening/closing the office.
• Demonstrates a commitment to an Injury-Free Environment by complying with all aspects of the corporate environmental, health and safety program.

SKILLS:

• Possesses excellent communication skills (verbal, written and hearing)
• Must be highly detail-oriented with strong data accuracy, organization, follow-up and problem-solving skills.
• Ability to work unsupervised at times.

REQUIRED KNOWLEDGE:

• Proficiency in Google Workspace and Microsoft Office.
• Ability to comfortably monitor automated workflow and identify exceptions/ errors.

REPORTING RELATIONSHIP:

• Amada School Manager

SUBORDINATE STAFF:

• None

EDUCATION:

• Minimum of a HS Diploma or GED or years of proven relative work experience

MENTAL:

• The ability to work harmoniously with others.
• The ability to follow instructions.
• The ability to accept positive criticism.
• The ability to multitask.
• The ability to work under pressure.

WORKING CONDITIONS:

• LIFTING: Average Weight: 25 pounds unassisted. Frequency: Daily