We are seeking a motivated and outgoing Administrative Assistant/Secretary to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will also include answering phone calls, scheduling pick up appointments, responding to e-mails and other office tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingual English/Spanish is a must.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Accounts Payable and Accounts Receivables
Write emails, place purchase orders and process customer orders
USDA Document Reviews
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required,
Previous experience as an Administrative Assistant/Secretary or in a similar position
Familiarity with standard office equipment such as printers, fax machines and postage machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
Highly organized with excellent time management skills and the ability to prioritize projects
Bilingual English/Spanish
Numbers & Facts
Location
Chicago, IL
Skills
Accounts Payableunmatched
Accounts Receivableunmatched
Accounts Receivable Processingunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Documentation Reviewunmatched
English Languageunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multilingualunmatched
Office Equipmentunmatched
Order Processingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Printingunmatched
Purchase Ordersunmatched
Spanish Languageunmatched
Telephone Skillsunmatched
Time Managementunmatched
United States Department of Agriculture (USDA)unmatched
Writing Skillsunmatched
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