Job Position: Administrative Assistant
Location: Tampa, FL 33619
Pay Rate: $20.00/hr
Shift: 1st
Description: Job Summary
We are seeking a dynamic and bilingual Clerical / Front Desk Assistant to join our vibrant team! In this energetic role, you will be the welcoming face of our organization, providing exceptional customer service and administrative support. Your enthusiasm and organizational skills will help ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. If you thrive in a fast-paced environment and possess excellent communication skills in both languages, this is the perfect opportunity to showcase your talents and grow professionally.
Responsibilities
Greet visitors, clients, and vendors with a friendly and professional demeanor, ensuring a positive first impression
Manage multi-line phone systems efficiently, directing calls accurately and courteously
Handle all front desk duties including check-ins, appointments, and visitor sign-ins
Maintain organized filing systems, data entry records, and manage office supplies inventory
Assist with calendar management, scheduling appointments, and coordinating meetings using tools like Google Workspace or Microsoft Office
Support office management tasks such as bookkeeping with QuickBooks, invoicing, and basic bookkeeping procedures
Assist with social media and online communication.
Experience
Prior office or administrative experience is required; familiarity with front desk operations highly preferred
Bilingual fluency in English and Spanish is essential for effective communication with diverse clients and staff
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software
Excellent organizational skills with the ability to multitask efficiently in a busy environment
Demonstrated phone etiquette skills with experience managing multi-line phone systems
Experience with customer service or customer support roles that involve direct interaction with clients or visitors
Knowledge of office management tools such as QuickBooks for bookkeeping or calendar management software is a plus
Join us to be part of an energetic team dedicated to delivering outstanding service while supporting the daily functions of our organization. We value proactive individuals who are eager to contribute their clerical expertise in a bilingual setting. This paid position offers an excellent opportunity to develop your administrative skills while working in a supportive environment that encourages growth and excellence.
Work Location: In person