ADMINISTRATIVE ASSISTANT TEMP

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How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, please let us know your interest in this temporary position.

Submit both a cover letter and a resume as one PDF file (because of system limitations).

Who We Are

The William L. Clements Library is a University of Michigan library that houses original resources for the study of U.S. history and culture from the fifteenth through the nineteenth century. Its mission is to collect and preserve primary source materials, to make them available for research, and to create an environment that supports and encourages scholarly investigation of our nation's past.

For more information, please visit our website: William L. Clements Library

Job Summary

The William L. Clements Library at the University of Michigan is seeking a qualified Administrative Assistant for a temporary assignment who will provide administrative and front-facing support to all Library visitors, including students, researchers, donors, and community members. Responsibilities include greeting visitors, responding to phone and in-person inquiries, tracking participation and documentation, general administrative tasks, and assisting with events. The ideal candidate has strong communication and organizational skills and can work independently, taking initiative when needed.

Responsibilities*

Manage the Public Entrance at North Reception (80%)

• Welcome students, researchers, donors, and visitors and respond to routine in-person inquiries
• Answer and route incoming calls, document requests, and communicate follow-up needs to appropriate staff
• Maintain accurate digital and physical files, attendance records, student participation data, invoice confirmations, and other program documentation
• Field facilities-related visits and coordinate with the Business Manager to accompany facilities workers
• Help check in classes and tours
• Assist with Library mail and deliveries
• Process all new readers in Aeon and check in/out new and returning readers
• Maintain the employee sign-in board
• Maintain the Visitor Logs clipboard and file completed sheets in a yearly notebook

Administrative Assistance (15%)

• Assist with general office duties as needed

Development Assistance (5%)

• Assist with special events hosted by the library, which include recording phoned-in RSVPs, assisting with mailings, and helping with events

Required Qualifications*

• High school diploma or equivalent
• Strong organizational skills and attention to detail
• Effective verbal and written communication skills
• Ability to communicate professionally and respectfully with all our team and community members
• Basic proficiency with email, spreadsheets, shared documents, and digital file-management systems
• Ability to work independently, manage routine responsibilities, and follow through on assigned tasks
• Dependable, collaborative, and comfortable working in a youth-centered environment

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Salary rate for this position is $20/hour with an estimated 16 hours a week.

This is a temporary position through February 26, 2027, but there may be an opportunity for an extension.

The required schedule is Mondays 8:30 am ? 4:30 pm, Wednesday & Thursday 12:30 p.m.- 4:30 pm, with possible additional hours based on availability and business needs.

The mode of work for this position is in-person.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.