Administrative Assistant to Assistant Principals

id='p1828_'>Administrative Assistant to Assistant Principals JobID: 1828

Position Type:

Secretarial/Clerical/Assistant Principal Secretary

Date Posted:

7/23/2026

Location:

Wheat Middle School

Additional Information: Show/Hide

Job Title: Administrative Assistant to Assistant Principal Wage/Hour Status: Nonexempt

Reports to: Assistant Principal Pay Grade: Para 2 Days: 187

Dept./School: Assigned Campus Date Revised: 07/23/2026

Primary Purpose:

Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience:

One to three years' secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to the central office according to established deadlines.
• Maintain a school calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain a calendar for the assistant principals.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Other

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Equipment Used:

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.