Administrative Assistant to Child Services

Summary of Position

The Administrative Assistant of Child Services provides confidential administrative support and serves as a key liaison
for the department. This position coordinates schedules, meetings, communications, records, budgets, and special
projects while supporting the Child Services Team and ensuring the efficient day-to-day operation of the Executive
Director of Child Service’s office. This is a non-exempt position.

Accountability

Reports to the Executive Director of Child Services

Core Responsibilities

• Supports and models the Catholic Mission and the Native American Culture that are the foundations of St.
Joseph’s Indian School.
• Supports the Executive Director of Child Services role in completing responsibilities with the utmost integrity and
respect, as well as flexibility and multitasking and assisting other departments in appreciation of the work of our
Mission.

Responsibilities

1. Maintains the highest degree of confidentiality regarding information within the office of the Executive Director of
Child Services. In addition, greets visitors, screens phone calls and appropriately ascertains the nature of their
business, directing them to the proper area.
2. Provides a connection for smooth communication between the Executive Director of Child Services office and
internal departments, helping to maintain credibility, trust, and support across Child Services.
3. Organizes the Executive Director of Child Services office, including scheduling, establishing, organizing, and
maintaining the Executive Director of Child Services electronic and paper office files.
4. Supports the Child Services Team in administrative functions.
5. Set up an agenda for weekly CST meetings and quarterly CST/Mid-level Supervisor Meetings and consolidate weekly
CST updates for the Executive Director of Child Services.
6. Prepares presentation materials as well as projects and other assignments including such items as yearly calendars,
handbooks, assisting with accreditation, etc.
7. Prepares information, correspondence, and set-up for the Parent Advisory Committee (PAC) in assistance to the
Executive Director of Child Services.
8. Organizes monthly budgets, petty cash, and reimbursements, and completes all RQs and check request forms.
9. Performs other responsibilities as directed by the Executive Director of Child Services

Qualifications

• High School diploma; 2-year related degree and experience preferred
• Typing and computer experience
• Strong interpersonal and communications skills

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.

Expectations of Hours Worked

• At least 40 hours/week