Administrative Assistant to Principal

id='p2210_'>Administrative Assistant to Principal JobID: 2210

Position Type:

Clerical - Campus

Date Posted:

7/20/2026

Location:

Central Middle School

Additional Information: Show/Hide

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

One (1) to three (3) years of secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Prepare materials, agendas, and campus communication as requested, using computer and other current electronic devices/technology tools.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.
• Demonstrate positive and professional telephone etiquette to promote a polished image of the school district and community.

Files

• Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
• Maintain and update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Be available by phone, email, or video conferencing to confer with district personnel, students, and/or parents.
• Communicate with students or parents on a regular basis via phone or video conference, email, or district-approved website.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Attachment(s):

• Admin Asst to Principal.pdf