Administrative Assistant to the Superintendent

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Job Details

Administrative Assistant to the Superintendent

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Duties

The Executive Secretary shall…

• Greet the public.
• Refer all calls to appropriate parties & open and answer correspondence.
• Prepare new employee hiring packets and conduct background checks
• Assure that office supplies are ordered.
• Maintain file on out-of-district attendance students.
• Assist the bookkeeper and superintendent with State and federal reports
• Prepare monthly board packet, post public notice & agenda.
• Attend Board Meetings as Recording Secretary and After board meeting:Post minutes on website, prepare and send letters to personnel, update vacancy notice, update AppliTrack/Frontline
• Assist the transportation director.
• Maintain district job-description lists.
• Maintain personnel files and monitor certifications.
• Monitor IWAS notices, update SIS, and assist others with Skyward.
• Work with the Food Service Director to complete monthly claims.
• Schedule building rentals and print custodial schedule.
• Prepare checks for sports officials for home games from Imprest Account.
• Maintain & update Seniority List annually.
• Serve as recording secretary for the BOE.
• Update all ISBE Folders annually.
• Update PRESS Policy files after board updates.
• Keep MAC/PCG list update.
• All other duties as reasonable and legally assigned by the administration.

Qualifications

High school diploma and/or related experience

Salary/Benefits

Annual Salary of $44,050 with benefits of Health Insurance, Sick Days, Personal Days, and IMRF Retirement

How to Apply

Apply online: https://www.applitrack.com/d52schools/onlineapp/default.aspx

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/d52schools/onlineapp/default.aspx

Email Address

pminasian@d52schools.com

School District

https://www.d52schools.com/

Position Website

https://www.applitrack.com/d52schools/onlineapp/default.aspx

City Website

https://www.ci.washington.il.us/

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

10/21/2026

Start Date

11/9/2026

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"Back to Search Results Job Details

District Name Washington #52 Building Name Address 303 Jackson St

Washington, IL 61571 Phone (309) 444-4182 Fax (309)444-8538 IASA Region Central IL Valley County Tazewell Employment Type Full-time permanent Job Category Clerical Grade Level Elementary

Job Alerts Sign Up

217-753-2213

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