Job Description
Our client, a Banking company, is looking for a Administrative Assistant for their Toronto, ON/ Hybrid location.
Responsibilities:
Requirements:
Why Should You Apply?Excellent growth and advancement opportunities
Responsibilities:
- Typical Day-to-Day Responsibilities: Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings, Planning team events and celebrations, including holiday functions.
- Provides dedicated administrative support to executives at the Client Vice President (VP) level and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include but is not limited to the following accountabilities:
- Customer:
- Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction Manage efficiently in a multi-tasked environment and ensure deadlines are met Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.) Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.) Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
- Shareholder:
- Ensure the optimal level of customer service and professionalism is provided Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities) Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the team Efficiently manage expectations/concerns through strong communication skills, both verbal and written Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
Requirements:
- Previous experience working as an Executive Assistant: 2-4 years
- Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
- Prior experience with calendar management/scheduling meetings: 2-4 years
- Strong interpersonal and relationship-building skills.
- multi-tasking, highly organized and payin strong attention to detail
- Strong verbal and written communication skills
- Ability to work independently
- Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.
- Excellent learning and development opportunities.
- Exposure to senior leaders and Executive Assistants.
- Collaborative and supportive team environment
- Degree/Level of Education: College diploma or higher preferred.
- 2–4 years of EA experience.
- Performance will be evaluated based on the candidate’s ability to manage calendars effectively, collaborate with Executive Assistants, provide timely support, and successfully manage multiple priorities.
- The candidate has experience coordinating team schedules and managing calendars, someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leaderhip/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as manager is looking for this experience. Strong communication skills and ability to openly communicate are extremely important so please ensure this when screening candidates. Experience with Outlook is a must have!
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Ability to work independently and manage ones time.
- Ability to keep information organized and confidential.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- High school diploma or GED required.
- 2-4 years experience required
- Calendar management experience- scheduling and checking for conflicts 2 years
- Previous experience working as an Executive Assistant: 2-4 years 2 years
- Strong verbal and written communication skills
Why Should You Apply?Excellent growth and advancement opportunities
Numbers & Facts
| Location | Toronto, ON |
| Industry | Management Consulting Services |
| Salary | $16.15–$20.54 Per Hour |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | https://www.iconma.com/ |
Benefits
401K, Employee Referral Program, Life Insurance
About Company
ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.
- Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
- Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
- Founded in 2000
- 2000+ Employees
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.
Skills
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