Administrative Assistant

Job Title: Administrative Assistant
Location: Central Tucson
Terms: Temporary (1 month)
Salary/rate: $22.00
Requirements: previous administrative and event planning experience

Event and Homecoming Support

Prepare materials for reunions, and other alumni and donor events, including memorabilia, nametags, signage, registration materials, event packets, and supplies.

Receive, organize, and inventory Homecoming apparel, promotional items, and event materials.

Maintain RSVP and attendee lists, registration counts, and event-tracking spreadsheets.

Respond to routine attendee questions regarding registration and event logistics, including parking, attire, locations, and schedules.

Assist with event logistics, including food orders, deliveries, transporting materials, venue setup, decorating, and breakdown.

Provide on-site event support, including staffing registration and check-in areas, assisting volunteers, and providing general assistance to attendees.

Provide after-hours support at Homecoming events on October 22, 23, and 24.

Administrative and Office Support

Support alumni and donor correspondence and mailing projects, including preparing, organizing, and assembling materials.

Receive, sort, and distribute incoming mail and packages.

Organize and maintain office supplies, promotional items, event materials, storage areas, and inventory.

Perform data entry and maintain spreadsheets, documents, tracking lists, and other administrative records.

Assist with organizing and preparing materials for alumni, donor, and student-related projects.

Assist with filing, scanning, digitizing, and organizing records and documents for electronic storage and recordkeeping.

Provide general administrative and project support to the Alumni & Development office, including short-term projects and other office needs as assigned.