Administrative Assistant – Operations & Payroll Support

Location: Van Buren, OH
Job Type: Full-Time
Department: Administration / Operations

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily operations and coordinate pallet locations throughout the Midwest. This role will assist with payroll processing, daily reporting, supply ordering, recordkeeping, and general administrative tasks to help ensure smooth and efficient operations.

The ideal candidate is dependable, comfortable working with spreadsheets and computer systems, and able to manage multiple priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to keep information organized and accurate are essential for success in this position.

Key Responsibilities

• Assist with coordinating and tracking pallet locations throughout the Midwest.
• Support payroll activities by gathering, reviewing, and maintaining time records as needed.
• Prepare, update, and distribute daily reports to support business operations.
• Enter, maintain, and verify information in spreadsheets, databases, and internal systems.
• Monitor office and operational supply levels and place orders as needed.
• Maintain accurate records, files, and administrative documentation.
• Communicate with internal teams, vendors, and other contacts to coordinate information and resolve routine questions.
• Track updates related to pallet locations, inventory movements, and operational activities.
• Assist with scheduling, document preparation, data entry, and other general administrative duties.
• Identify discrepancies in reports or records and bring them to the appropriate team's attention.
• Help maintain organized administrative processes and support overall operational efficiency.

Qualifications

• Previous administrative assistant, office assistant, data entry, or operations support experience preferred.
• Strong organizational skills and attention to detail.
• Basic proficiency with Microsoft Office, particularly Excel, Outlook, and spreadsheets.
• Ability to accurately enter data, maintain records, and prepare reports.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Dependable, professional, and able to work independently as well as part of a team.
• Comfortable learning new computer systems and administrative processes.

Preferred Qualifications

• Experience assisting with payroll or timekeeping.
• Experience preparing daily, weekly, or monthly reports.
• Background in logistics, warehousing, pallet management, transportation, or supply chain operations.
• Experience ordering supplies and coordinating with vendors.
• Familiarity with inventory tracking, location tracking, or operational recordkeeping.

What We're Looking For

We are looking for someone who enjoys keeping operations organized and running smoothly. The right candidate will be proactive, detail-oriented, and comfortable handling a variety of administrative responsibilities, from payroll support and reporting to coordinating pallet location information across multiple Midwest locations.

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