The AvantGarde, LLC (AG) Administrative Assistant supports the AG client on site. This role will require excellent interpersonal and communication skills to assist with the day-to-day operations of the client's team. This position will manage the front desk and handle various administrative tasks.
This role will require 5 days per week onsite in Washington, DC.
Essential Duties and Responsibilities
Provide front desk customer service and administrative support for the client by responding to inquiries via phone, email, and in person.
Create, edit, and maintain documents, spreadsheets, presentations, and other business correspondence using Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Demonstrate professional phone and email etiquette by answering calls, managing inquiries, directing requests, and providing timely and accurate information.
Support senior team members by scheduling appointments, managing calendars, coordinating meetings, and maintaining office records, files, and administrative documentation.
Deliver exceptional customer service while maintaining a professional demeanor when interacting with employees, managers, leadership, and visitors to ensure a positive customer experience.
Independently manage multiple priorities, exercise sound judgment, solve routine administrative issues, and adapt to changing priorities in a fast-paced environment.
Ensure accuracy and attention to detail in data entry, correspondence, records management, and other administrative tasks.
Provide administrative support to Associate Directors and other OHR leadership, as requested, on human resources initiatives, special projects, and day-to-day operations.
Assist with administrative and HR-related activities across multiple functional areas, including HR policies and procedures, workforce relations, talent acquisition and talent management, position classification, HR information systems (HRIS), payroll, and other human resources programs.
Maintain confidentiality while handling sensitive personnel information and documents in accordance with organizational policies and procedures.
Qualifications, Knowledge, and Skills
High school diploma is required; an associate's or bachelor's degree in Human Resources, Business Administration, or a related field is strongly preferred.
At least two (2) years of experience providing general administrative or office support.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Ability to manage multiple tasks, schedules, deadlines, and sensitive information with accuracy and discretion.
Excellent written and verbal communication skills with a strong customer service focus.
Experience in office administration, human resources support, or a related administrative role is highly preferred.
Strong organizational and time management skills with the ability to prioritize competing assignments and meet deadlines.
Ability to manage multiple priorities in a fast-paced environment.
Flexible and adaptable in responding to changing priorities and business needs.
Reliable, dependable, and professional with a positive attitude and strong work ethic.
Motivated and eager to contribute to the success of the team.
Other Specifications
Position requires a minimum of eight (8) hours per day, five (5) days per week, onsite in downtown Washington, DC.
Must be able to obtain and maintain a Public Trust clearance.
Must demonstrate professionalism, confidentiality, and sound judgment while handling sensitive information.
ADA Specifications
Operation of a PC in an office environment.
This is a primarily sedentary position.
Some bending, light lifting, and carrying of equipment may be required.
Numbers & Facts
Location
Washington, DC, DC
Skills
Administrative Skillsunmatched
Administrator Documentationunmatched
Business Administrationunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Cross-Functionalunmatched
Customer Experienceunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
HRIS/HRMSunmatched
High School Diplomaunmatched
Human Resourcesunmatched
Interpersonal Skillsunmatched
Leadershipunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Record Keepingunmatched
Records Managementunmatched
Spreadsheetsunmatched
Talent Managementunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.