40 hours/week, 12 Month Assignment (With possibility of extension)
A leading university seeks an Administrative Associate 3 to provide administrative and financial coordination support within a Neurology Data Information Center Lab.
Administrative Associate 3 Responsibilities:
Provide general administrative support including calendar management, meeting scheduling, travel arrangements, and processing reimbursements.
Coordinate and organize conferences, seminars, and events, including all related logistics and scheduling.
Respond to inquiries and determine appropriate action as required, while supporting project management, contract submissions, and IRB (Institutional Review Board) submissions.
Oversee and/or process a variety of complex financial transactions, including producing, monitoring, and reconciling budget statements, and researching, identifying, and resolving discrepancies.
Support administrative personnel onboarding/offboarding.
Administrative Associate 3 Qualifications:
5-10+ years of high-level administrative experience, or an equivalent combination of education and relevant experience.
Proficient computer skills with demonstrated experience using office and email software.
Excellent customer service and interpersonal skills.
Experience in an academic or medical center environment.
Experience coordinating events and logistics.
Experience with project management tools.
Experience navigating university financial management tools such as Oracle is preferred.
Shift:
Hybrid: probably 3 days in-office (Monday, Wednesday, Thursday).