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Administrative Support Jobs in Stanford, CA

Administrative Associate 3

Leadstack Inc

Stanford, CA

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JOB DETAILS
SKILLS
Analysis Skills, Business Intelligence, Communication Skills, Financial Reporting, Financial Systems, Fortune 500 Customers, Logistics, Maintain Compliance, Oracle, Order Supplies, Process Management, Procurement Management, Purchase Orders, Purchasing/Procurement, Reimbursement, Time Management, Travel Planning, University/School Policies
LOCATION
Stanford, CA
POSTED
2 days ago
LeadStack Inc. is an award-winning, one of the nation s fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we re proud to partner with some of the most admired Fortune 500 brands in the world.



Description:
We are currently seeking a highly qualified individual with extensive experience with the Stanford OBI (Oracle Business Intelligence) system. The ideal candidate should have a thorough understanding of university policies and procedures related to procurement and travel arrangements.
Key responsibilities will include navigating and utilizing the OBI system for financial reporting, ensuring compliance with university guidelines, and coordinating travel logistics in accordance with university policies. A proven track record in managing purchasing processes, along with familiarity with university purchase policies and protocols, will be advantageous.
Candidates should possess exceptional analytical skills and the ability to communicate effectively with various stakeholders.
(Key Responsibilities)
Purchase Orders:
Prepare, process, and track purchase orders for necessary supplies and equipment required for research activities.
Booking Rooms for Students:
Coordinate and manage the reservation of classrooms and study spaces for student use, ensuring that all bookings meet the students scheduling needs.
Reimbursement for the Principal Investigator (PI) and Her Research Group:
Handle the reimbursement process for the Principal Investigator and her research team, which includes collecting receipts, submitting reimbursement requests, and ensuring timely payments for research-related expenses.
Arranging and Resolving Vendor Conflicts:
Liaise with vendors to arrange services or products needed for research projects, while also addressing and resolving any conflicts or issues that arise to maintain smooth operations.
Updating the Website:
If necessary, update the Taiwan Hub s website with new content, such as events and announcements, to keep the information current and accessible to the public and stakeholders.

Requirements:
Is a degree required for this job? (this will alert Magnit that an education check is needed)
Bachelor's degree

Duration of project (start and end date):
3 months
Full time or part time:
Full Time
Number of hours per week:
40 hours
Shift timing/schedule:
Mon, Tue, Wed, Thur, & Fri
Number of temps required :
1
Will the resource be working with minors?
No
How many years of experience are required?
More than 3 years
Will this role extend or possibly convert to a Stanford FTE?
Unknown
Top 3 requirements to hire?
(1) Extensive experience with the Stanford OBI (Oracle Business Intelligence) system
(2) Thorough understanding of university policies and procedures related to procurement and travel arrangements.
(3) Good communication

To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/
Should you have any questions, feel free to call me on or send an email on _____________________

About the Company

L

Leadstack Inc

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