Administrative Associate, Online Learning

Administrative Associate, Online Learning

Location

Fort Worth, TX

Job Type

Part-Time

Division

Academic Administration

Department

Online Learning

Opening Date

09/29/2026

Closing Date

11/1/2026 11:59 PM Central

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Description

The Administrative Associate for Online Learning assists the Associate Vice President (AVP) for Academic Administration with the various tasks related to Online Learning. The online learning office assists with all online education for Southwestern, so a suitable candidate should be familiar with higher education, best practices for online education, and proficient and knowledgeable as to the latest relevant technology. The candidate should be detail-oriented, organized, an excellent communicator, have an eye for design, teachable and a team player.

Key Responsibilities

• Maintains the Online Learning office and reception area.
• Trains teaching assistants on online learning protocols and coordinates teaching assistants for faculty for each semester.
• Trains and assist Faculty and/or teaching assistant and CA with Canvas course design and serve in course designer role, as needed.
• Onboards, trains, and coordinates with Course Designers, as needed.
• Oversees Canvas course quality control and record, edit, and upload video course content (optional).
• Organizes Logos Textbook requests for faculty and coordinates with Logos and Campus Technology to integrate Logos textbooks into courses.
• Manages Logos communication plan and scheduling as determined by the AVP for Academic Administration
• Assists in taking minutes for Online Learning meetings.
• Coordinates scheduling of recording studio per institutional policies
• Performs other related duties as assigned and specific to area of responsibility
• Manage Teaching Assistant timekeeping, expectations, training and reconciliation.

Additional Responsibilities

• A bachelor's degree in administration, communications, education, or a related field is preferred.
• Ability to clearly and simply articulate the value propositions of SWBTS.
• Strong organizational skills and attention to detail, with the ability to effectively manage multiple tasks and deadlines related to course scheduling on a semester basis.
• Ability to critically think, solve problems, and provide solutions to department inquiries.
• Exemplary social skills with an ability to ensure considerate interactions with all members of faculty and staff; demonstrating appreciation for interacting with a diverse group of people from all backgrounds and age groups.
• Proficiency in general computer application technologies (Microsoft Office, Adobe Acrobat Pro, MS SharePoint, MS Stream, WEAVE) and knowledge of technical aspects of videography and video software (Camtasia, OBS Studio).
• Previous best practices experience of course design in Learning Management Systems (LMS), such as Canvas.
• Effective navigation and usage of organization systems, policies, and procedures to achieve goals and performance expectations.
• Strong work ethic and initiative; ability to operate with minimal supervision.
• Exhibit a humble, patient, and collaborative spirit, to create a healthy and vibrant work culture

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

About Southwestern Baptist Theological Seminary

Southwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America's rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll's unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary's mission. Training God-called men and women for ministry,?Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ's church globally.

This position is not eligible for benefits.

01

Are you willing to answer application and interview questions about your personal faith?

• Yes
• No

02

Are you a professing follower of Jesus Christ?

• Yes
• No

03

Which of the following describes your highest level of Microsoft office (Microsoft Outlook, Teams, Word, Excel, PowerPoint) proficiency?

• No Experience - I have used email and opened a word doc.
• Basic User - I communicate using email, Teams word to communicate, schedule meetings, document and complete tasks.
• Intermediate User - Ask me to complete a task and I know how to accomplish it using available Microsoft tools. I create PowerPoints for meetings, use excel sheets to manage projects, sort lists, filter information to find things. I can also make templates on word or outlook to make routine tasks more efficient.
• Advanced User - I can train and support others with Microsoft tools. I build charts in excel or PowerPoint to illustrate data for business purposes. I use excel to manage budgets, financials, using Pivot Tables, VLOOKUP and advanced tools to achieve high capacity results. I can create a SharePoint Sites to display information and organize resources using document libraries and Teams collaborative spaces. I can automate routine tasks or build the capacity of administrative/operational tasks.
• Expert/Super User - I am recognized as a subject matter expert in Microsoft 365 applications to support business, technology and finance usage. I optimize workflows, automations, power features and advances security permissions to empower teams. I could develop complex excel models and dashboards to train advanced/intermediate users on best practices.

Required Question

Employer Southwestern Baptist Theological Seminary

Address 2001 W Seminary Dr

Fort Worth, Texas, 76115

Phone 817-921-8490

Website https://swbts.edu