Administrative Associate

Administrative Associate 2 1512442

• Hourly pay: $30-$40/hr
• Worksite: Leading university (Stanford, CA 94304 - Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 6 Month Assignment (With possibility of extension)

A leading university is seeking an Administrative Associate 2 to provide administrative and operational support by coordinating schedules, meetings, travel, financial processes, and departmental events while ensuring efficient daily operations in a fast-paced academic environment.

Administrative Associate 2 Responsibilities:

• Provide administrative support by managing calendars, scheduling meetings, coordinating travel arrangements, processing reimbursements, and supporting daily departmental operations.
• Respond to inquiries, determine appropriate actions, and provide timely administrative support to internal and external stakeholders.
• Coordinate and support conferences, seminars, meetings, and special events, including scheduling, organization, and day-to-day event operations.
• Process financial transactions and administrative requests while supporting departmental financial activities and maintaining accurate documentation.
• Partner with departmental leadership to support operational projects while ensuring efficient communication, organization, and follow-through on administrative priorities.

Administrative Associate 2 Qualifications:

• 3+ years of administrative experience or an equivalent combination of education and relevant experience.
• Proficient computer skills with demonstrated experience using office software and email applications.
• Familiarity with QGenda scheduling software.
• Experience navigating Oracle Finance systems is preferred.

Shift:

• Hybrid: On-site on Monday, Tuesday, and Friday, adjusted based on projects.