Administrative Asst 2 4P/494

Administrative Assistant II

Experience Level: 6–10 Years
Contract- 2 Years

Client- Albama Power
Location:Birmingham, AL  Office / Hybrid (as applicable)

Position Summary

We are seeking an experienced Administrative Assistant II to provide advanced administrative support to a dynamic team. This role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day-to-day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.

Key Responsibilities

• Provide advanced administrative support to team members, ensuring efficient and seamless operations

• Independently manage calendars, schedules, and appointments, prioritizing critical tasks and deadlines

• Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions

• Prepare, edit, and format documents, reports, presentations, and correspondence with a high level of accuracy

• Conduct research, gather data, and compile reports to support decision-making and strategic planning

• Assist with budget management, expense tracking, and basic financial reporting in accordance with organizational policies

• Handle sensitive and confidential information with discretion and professionalism

• Serve as a primary point of contact for internal and external stakeholders, providing professional and responsive communication

• Support additional administrative and operational tasks as needed

Qualifications

• 6–10 years of progressive administrative support experience

• Proven ability to work independently and manage multiple priorities effectively

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong organizational, time-management, and multitasking skills

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Experience supporting budget tracking, expenses, or financial reporting preferred

• Professional demeanor with the ability to interact with all levels of an organization

• Commitment to confidentiality and ethical handling of sensitive information

Preferred Skills & Attributes

• Proactive problem-solver with strong judgment

• Ability to adapt to changing priorities and deadlines

• Strong interpersonal skills and customer-service mindset

• Experience supporting managers or leadership teams