Administrative Asst in Early Childhood Education Center

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Free food & snacks
• Paid time off
• Training & development

Job Description:  Community Concern #13 is a full-service early education center, with the highest quality Keystone Star 4 rating, that has been operating in Philadelphia since 1969. Reporting to the Director, the Administrative Assistant (AA) should be a highly skilled administrative professional who provides a wide range of support services to the Director and her/his staff.  It is the job of the AA to ease the workload by taking on most of the administrative duties including data gathering and management.  The AA serves as a part of the management team, organizes and coordinates outreach and external relations efforts for the Director, and overseas special projects.  The AA must have the ability to work independently on projects, to work under pressure at times, to handle a wide variety of activities and confidential matters with discretion.
 
Responsibilities:
·         Complete a broad variety of administrative tasks including composing and preparing correspondence, arranging complex and detailed meetings, events and agendas while maintaining appropriate confidence.
·         Interact with families to collect and compile applications and periodic updates.
·         Maintain records of sensitive office paperwork and information including attendance, staff records, credit account, payment records etc. requiring discretion
·         Maintain on-line databases with up-to-date data for funding sources including collecting data, requesting missing data from families, inputting data, and creating reports as requested
·         Provide Center computer support including set-up, maintenance, and updates
·         Make social media and website updates as requested
·         Create marketing materials, both electronic and physical for event communications
·         Identify on-line purchase options for review by the Director.  Make on-line purchases with the appropriate approvals
 
Requirements:
*        Experience as an administrative assistant              * Good organizational skills
*        Strong written and verbal skills                               * Demonstrated good judgment and discretion
*        Experience with computers, office software and social media
*        Knowledge of current office software and computer operations 
*        Experience with social media including website tools, Facebook and Instagram
*        Marketing experience preferred                             * Enjoy working in Childcare environment
 
 
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