Administrative Budget Assistant

Administrative Budget Assistant
Los Angeles, CA (Hybrid role)
3+ Month Contract 
Local Candidates Only - Hybrid Role
Rate: $ 27.70/hr, W 2

• Schedule: Monday through Friday, 7:30 a.m.–4:00 p.m. Pacific Time
• Lunch: 12:00–1:00 p.m.
• Work arrangement: Onsite during initial training, transitioning to hybrid after training is completed
• Regular onsite days after training: Tuesdays and Thursdays

• Metered parking: Approximately $96.00 for two onsite days
• Permit parking: Approximately $130.00 per month
• Closest parking lot: Lot 71

Responsibilities:

• Assist with the preparation, monitoring, and reconciliation of the department’s billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

Requirements:

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate’s degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Skills:

• Experience working with company accounting systems or financial processes, policies, and controls in a university or academic research environment.
• Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
• Ability to assist with research-related financial records and respond effectively to internal and external financial questions.