Administrative Budget Assistant

Local Candidates Only - Hybrid Role

Department: Department of Animal Resources
Location: University of Southern California
Worksite: 1540 Alcazar Street, CHP 234, Los Angeles, CA 90033
Role Type: Temporary, hybrid
Number of Openings: 1
Candidates: Local candidates only

Important Assignment Information

• This is a temporary assignment with a scheduled unpaid winter recess.
• The last working day before the recess is December 18, 2026.
• The anticipated return date is January 4th, 2027.
• Candidates must understand that they will not be paid during this holiday and recess period, which may cause financial hardship.
• Start Date: Dec 2, 2026 — associated leave-of-absence date
• Duration End Date: March 31, 2027.
• Chance to Extend: Department will assess as we near closer to the return date of the LOA

Work Schedule

• Hours: 37.5 hours per week
• Schedule: Monday through Friday, 7:30 a.m.–4:00 p.m. Pacific Time
• Lunch: 12:00–1:00 p.m.
• Work arrangement: Onsite during initial training, transitioning to hybrid after training is completed
• Regular onsite days after training: Tuesdays and Thursdays
• The hybrid schedule is flexible and subject to change.
• A USC laptop will be provided.

Position Summary

The University of Southern California's Department of Animal Resources is seeking a reliable, dependable, self-motivated, and responsible Administrative Budget Assistant.

The Administrative Budget Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records.

The Department of Animal Resources takes pride in providing optimal care for animals housed at USC for biomedical research and teaching purposes.

Required Qualifications

1. Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
2. Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
3. Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
4. Education: Associate's degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

1. Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
2. Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
3. Ability to assist with research-related financial records and respond effectively to internal and external financial questions.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department's billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

About the University of Southern California

The University of Southern California is one of the world's leading private research universities. Located in Los Angeles—a global center for the arts, technology, and international business—USC offers extensive opportunities for interdisciplinary study and collaboration with leading researchers in advanced learning environments.

With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic and geographic boundaries in their pursuit of knowledge. Learn more at www.usc.edu .

Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)

CORE
Background

Social Security Trace

7 year worked and lived found by SSN

County Criminal F&M - 7 year

Federal Criminal - 7 year

Widescreen Plus National Criminal Search

National Sex Offender Registry

Application

Temporary Work Agreement

Harassment & Discrimination Pamphlet

ON CAMPUS

COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.

FLU VACCINATION REQUIREMENTS DURING SEASON 11/1 - 4/30. Not required however strongly recommended. Masks Optional.

***Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act

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