Administrative Clinic Coordinator

Job Summary/Company:
We are seeking a friendly, organized, and detail-oriented contract Administrative Clinic Coordinator to support a community clinic in NW DC. This role provides administrative and operational support to the Program Manager and clinic staff, helping coordinate daily operations, monitor outstanding administrative needs, maintain accurate records, and support patient-related follow-up activities. The ideal candidate will have strong administrative and organizational skills, experience managing spreadsheets and reports, and the ability to coordinate multiple priorities while ensuring tasks are completed accurately and on time. Healthcare or medical office experience is a plus, but this is primarily an administrative, nonclinical position.

Responsibilities:

• Greet and assist patients and visitors in a welcoming and professional manner.
• Provide administrative support to the Program Manager and assist with coordinating daily clinic operations.
• Assist with administrative activities related to patient appointments, including scheduling, confirmations, and follow-up.
• Coordinate with clinic personnel to obtain updates and ensure outstanding administrative tasks are completed
• Monitor and track outstanding assignments, documentation requests, and patient-related administrative needs.
• Develop, update, and maintain Excel spreadsheets, tracking logs, reports, and other administrative tools.
• Track administrative activities related to patient engagement, appointment follow-up, insurance eligibility, and referrals
• Collect, organize, and compile information from clinic personnel for program monitoring and reporting.
• Assist with preparing reports, presentations, meeting materials, and program-related correspondence.
• Monitor clinic supply inventory, identify purchasing needs, and coordinate supply orders.
• Communicate with vendors and suppliers regarding order status, product availability, delayed shipments, and deliveries.
• Maintain accurate purchasing records and follow up on outstanding orders.
• Maintain organized electronic and paper files and assist with documentation for program reviews and quality improvement activities.
• Support clinic initiatives, patient outreach activities, and special projects as assigned.
• Identify administrative barriers or outstanding needs and communicate concerns to the Program Manager or appropriate staff.
• Perform other administrative duties as assigned.

Qualifications/Background Profile:

• Previous experience in an administrative, program coordination, operations support, or healthcare administrative role preferred.

• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Experience creating and maintaining spreadsheets, tracking logs, and administrative reports.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Strong follow-up skills and ability to ensure tasks are completed accurately and on time.

• Experience coordinating with internal teams, external vendors, or other stakeholders.

• Ability to handle confidential and sensitive information appropriately.

• Proactive, dependable, and able to work independently in a fast-paced environment.

• Healthcare or medical office experience is a plus but not required.

• Clinical experience is not required.

------------------------------------------------------------------

This job is In-Person.

Pay Range: Hourly $23.32 to $23.32

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

------------------------------------------------------------------

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.