Administrative/Contract Administrator

Administrative/Contract Administrator

Location: West Hollywood, CA

Onsite Flexibility: Hybrid Onsite required for first 2 weeks of training; minimum 2 days per week onsite thereafter, with more onsite days possible depending on project needs

Contract Details

• Position Type: Contract
• Contract Duration: 3 months
• Pay Rate: $34.80 $38.80 / Hour (USD)
• Shift / Schedule: Day Shift, 8:00 AM 4:30 PM (5 8 Hours)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Contract Administrator plans and manages all contract-related activities and processes associated with the procurement of goods and services for assigned categories. Provides overall management and implementation of sourcing management strategies. Responsible for product portfolio management including developing and growing vendor relationships and expanding product selection and vendor base. The role will partner with multiple stakeholders to develop and execute category sourcing initiatives that deliver savings across assigned categories. The Category Manager will work with key internal stakeholders to manage the product category or range and be responsible for the pricing and overall sourcing strategy of that product or service, as well as managing the procurement process and supply assurance, pulling purchase plans, benchmarking reports, summaries, options, scenario building, and service level agreements. Develops economic valuations, builds summaries and options, scenario building, and service level agreements.

Key Responsibilities

• Works with Group Purchasing Organization (GPO) and key distributor partners to manage the product category or range and be responsible for the pricing and overall sourcing strategy of that product or service. This would include pulling purchase plans, benchmarking reports, and compare/contrast to provide summaries and options. Also supports sourcing leadership with "what-if" scenario building to propose best economic value for the organization. Reviews internal and external service level agreements and prepare for Quarterly Business Reviews (QBRs). Manages end-to-end procurement process and is accountable for Supply Assurance.
• Develops and executes consistent category strategies for specific product portfolio to meet organizational objectives and internal client needs. Provides a broad strategic plan that forecasts and accounts for short- and long-term growth for the entire organization. Helps design deal evaluation models, prepare presentations for executive management. Advances the state-of-the-art by developing/discovering information sources and analytical techniques and applies them to internal situations.
• Evaluates and establishes supplier core competencies and competitive positioning using industry cost models and category capabilities to provide category management reporting and benchmarking analysis. Leverages key insights to inform and support the category strategy development process that identifies and addresses operational opportunities or challenges. Targets high volume/high cost suppliers for focused attention and manages the contracting efforts to reduce cost and consumption.
• Oversees the sourcing and supplier engagement activities for the assigned product portfolio including the spend pattern analysis, contract analysis, bid evaluation, negotiations, change orders, rebates, supplier consolidation and contract closeouts. Uses internal and external benchmarks to develop meaningful and valid comparisons.
• Effectively leverages synergy opportunities across departments to initiate process improvement to include standardization and utilization of resources to improve category management processes within the organization and the system. Responsible for updating policies and procedures.
• Collaborates with multiple internal cross-functional teams and the customer to connect operational opportunities and develop both strategic and tactical solutions to include evaluating all requests for new products/technology and develops effective cost reduction strategies.
• Facilitates and leads reviews with stakeholders on vendor performance, future opportunities and/or challenges to understand key priorities to ensure alignment with category strategies and offer an optimal balance of quality, service, availability and value.
• Maintains all applicable contract information to demonstrate consistency and adherence to sourcing contracting processes and in the implementation of the supplier relationship.

Required Skills

• Financial analysis experience
• Negotiations and contracting experience
• Excel experience
• ERP experience; Oracle required
• Contract/database ERP experience required; preferably in a healthcare hospital setting
• Critical thinking
• Ability to work independently successfully

Preferred Skills

• Oracle Cloud (a plus)

Education Requirements

• Bachelor's Degree in Supply Chain Management, Operations, Business, Accounting, Contract Administration, Procurement, or a related field required
• High school diploma or GED required

Required Experience

• 3 5 years of progressive responsibility in purchasing, contract, and vendor negotiations in a complex environment, of a multi-hospital setting or a large hospital

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a leading healthcare organization operating in the greater Los Angeles area, known for delivering advanced medical services across a large, multi-hospital system. Employing tens of thousands of professionals, the organization supports a broad range of clinical and non-clinical functions including procurement, contract administration, supply chain, and administrative operations serving patients and internal stakeholders across its expansive regional footprint.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-16756

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