Administrative Coordinator (4840)

CFS Administrative Coordinator

Pay: $25.00/hour

Schedule: Monday through Friday from 8 am to 4 pm

Keep programs organized, support the people behind the services, and help families access the support they need.

Seven Hills Rhode Island is seeking a CFS Administrative Coordinator to provide centralized administrative and operational support for Child and Family Services programs, including ABA, HBTS, PASS, and Respite. This role is essential to keeping daily operations running smoothly by coordinating documentation, recruitment and onboarding activities, scheduling, and compliance processes. You'll work closely with program leadership, Coordinators, families, and direct support staff to improve administrative efficiency and support high-quality services.

Benefits for Full-time employees:

• Health Insurance: Offered through Blue Cross Blue Shield, with generous company contribution.

• Enhanced Retirement Plan

• Student Loan Assistance: Consolidation, counseling, & limited employer contribution!

• Discounted Tuition with College & University Partnerships!

• Tuition Assistance: Reimbursed or prepaid college coursework!

• Home Mortgage Initiative: Favorable down payment (3-5%), reduced closing costs co-paid by Seven Hills!

Work-Life Balance:

• Generous Accrued Paid Vacation

• Vacation Cash-Out Option

• 3 Paid Personal Days

• 11 Paid Holidays

• Accrued Paid Sick Time

What You'll Do

• Maintain employee and client records in EchoVantage and other agency systems, ensuring information is accurate and up to date.

• Coordinate staff and client onboarding, updates, and termination processes.

• Assist with referral intake, documentation, and eligibility verification.

• Conduct routine record audits to support accuracy and compliance.

• Support recruitment activities, including candidate screening, interview coordination, and hiring logistics.

• Assist with new employee onboarding and staffing coordination.

• Monitor staff call-outs, schedule changes, and shift cancellations.

• Communicate scheduling updates and serve as a liaison between families, direct support staff, and program leadership.

• Track treatment plan, evaluation, and other compliance-related deadlines.

• Generate and review reports to identify outstanding documentation and follow-up needs.

• Verify insurance eligibility for referrals and active clients and communicate concerns to appropriate program staff.

• Assist with family surveys and quality improvement initiatives.

What You'll Bring

• Strong organizational, communication, and customer service skills.

• Proficiency with electronic record systems and Microsoft Office applications.

• The ability to manage multiple priorities while maintaining accuracy and confidentiality.

• Strong attention to detail and the ability to follow through on administrative processes and deadlines.

• Bilingual proficiency, particularly Spanish/English, is strongly preferred.

Why Join Seven Hills Foundation?

Seven Hills Foundation is dedicated to empowering people of all abilities to live meaningful, fulfilling lives through individualized support, inclusion, and opportunities for growth. Our work spans a range of human services, with a shared commitment to respect and kindness, integrity, teamwork, innovation, and service to others.

Within Child and Family Services, you'll help support the teams and processes that connect children and families with meaningful services. By keeping administrative operations organized and efficient, you'll allow program staff to focus more fully on the individuals and families they serve.

Join a team where your organizational skills and attention to detail help make a difference in the lives of children and families.

• Associates degree required

• Standard driver's license - class C or class D

• Minimum of two years of administrative experience, preferably in healthcare, human services, or behavioral health.

• Proficiency with electronic record systems and Microsoft Office applications.