Administrative Coordinator-BSN and HP Programs

Position Details

Position Information

Position Title Administrative Coordinator-BSN and HP Programs UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Administrative Coordinator for the BSN and HP Programs is responsible for providing administrative and operations support to the BSN and HP Programs' Administration, faculty members, and students. The Administrative Coordinator for the BSN and HP Programs reports to the Dean, School of Nursing and Health Professions.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Job Duties Description of Job Duties

• Leads, manages and coordinates all administrative operations to optimize the BSN and HP programs, school and university initiatives (enrollment, recruitment and retention of students).
• Collaborates with key personnel within the Dean's suite to optimize program operations.
• Meets regularly with BSN and Health Professions' Program Administrators to provide initial consultation, and insights.
• Coordinates with essential UIW departments to provide support for students (IT, Student Health Services, Financial Aid, Admissions, and Simulation Lab Team).
• Evaluates and manages the needs of the program for process improvements.
• Communicates timely with students, departments, and university officials.
• Oversees integrity of academic program including correspondence for student admissions, progression, academic probation and dismissals.
• Ensures student onboarding, credentialing, compliance with background checks, in collaboration with the Director of Clinical Partnerships, Marketing, and Compliance.
• Assists with admission articulations for candidate screening.
• Collects, manages and analyzes data on enrollment, retention, revenue, GPAs, etc. for annual program reports/assessments and program reviews in collaboration with the Associate Dean for Assessment and Faculty Coordinator.
• Ensures compliance with program, university policies and accreditation standards (CCNE) under the supervision of Program Chair and ABSN Director.
• Maintains CRNA program repository for software contracts and documents.
• Creates interview, orientation, info sessions, and graduation event schedules.
• Participates, as needed, in Admissions Committee and Students Affairs Committee work, and provides minutes and agendas, as appropriate.
• Creates an environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Ability to effectively learn and apply knowledge of professional requirements and national standards for nursing.
• Excellent interpersonal communication skills and team collaboration skills.
• Strong organizational, critical thinking, and problem-solving skills.
• Proficiency in the use of Microsoft Excel, Word, PowerPoint, Outlook, and Teams or equivalent. Ability to effectively learn and use web conferencing tools.
• Ability to actively and effectively engage with students, faculty and staff members.
• Ability to conduct respectful relationships with students, faculty and staff members.
• Ability to work collegially and productively within the university community.
• Knowledge of grant funding disbursements and financial aid or willingness to learn.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Associates Degree or 60 college hours. Note that up to two (2) years of additional experience may substitute for required education.

Required Work Experience

Four (4) years of administrative/office support experience in a complex office environment. Note that up to 2 (two) years of additional education will be considered for up to 2 (two) years of experience.

Preferred Qualifications

• Advanced computer and organization skills.
• Critical thinking and ability to prioritize multiple tasks.
• Knowledge of academic settings.
• Experience coordinating events and special projects
• Proficiency in presentation software and presentation development

Required Certifications, Licenses or Registrations

• Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
• Valid identification with "Real Id" designation, as required for air travel.

Work Hours

Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs (including travel) and/or needs of the learning community, with some weeknights and weekends.

Physical Demands

• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus, event venues, and recruitment sites to actively engage potential students, as well as attend meetings on and off campus.
• Ability to lift up to 25 lbs for table set-up/tear-down at events to include reaching overhead, bending, squatting to retrieve office/marketing/events materials.
• Ability to push/pull event carts holding up to 25 lbs.
• Ability to navigate airports with recruiting materials.

Posting Details

Posting Details

Posting Number AS2306PO Number of Vacancies 1 Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 09/16/2026 Position End Date (if temporary) Reports to Dean, School of Nursing & Health Professions Salary $41,500 Annualized Open Date 08/21/2026 Close Date 08/31/2026 Open Until Filled No Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • This position requires an Associates Degree or 60 college hours and four years of administrative experience in a complex office environment. Note that up to 2 years of additional education will be considered for up to 2 years of experience. Note that up to 2 years of additional experience will be considered for up to 2 years of education. Do you have at least one of the following?

• No

• Yes, Associates Degree/60 college hours + 4 years required experience

• Yes, 90 college hours + 3 years required experience

• Yes, Bachelor's Degree + 2 years required experience

• Yes, 30 college hours + 5 years required experience

• Yes, HS diploma/GED + 6 years required experience

• • List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

• • Describe your experience with event and/or activity planning.

(Open Ended Question)

• • Describe your experience managing office operations in a complex environment.

(Open Ended Question)

• • Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?

• No

• Yes, I have a valid driver license and I am at least 21 years old

• • Do you currently have a valid ID with "Real ID" designation as required for air travel?

• No

• Yes