Administrative Coordinator

Posting Details

Posting Summary

Logo Posting Number STA00815PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/131932 Job Level P3 - Professional Business Title (Internal Title) Administrative Coordinator Campus Columbia Work County Richland College/Division Division of Academic Affairs and Provost Department PROV Undergraduate Studies State Pay Range G09 USC Market Range MRF - $53,576 $66,970 $80,364 Anticipated Hiring Range Commensurate with qualifications Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Monday through Friday,8:30 am - 5:00 pm.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Provide comprehensive administrative support to an organizational unit or individual to ensure efficient daily operations. Responsibilities include scheduling and calendar management, customer service, travel reimbursement processing, data entry, documentation, and records management. Provide backup support for the Executive Administrative Assistant as needed and assist with unit-specific administrative tasks and operational priorities and works as a team member in the Office of the Provost.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities

• Knowledge of or ability to learn university policies and procedures and best practices in an office environment.
• Well organized and able to effectively plan and coordinate the activities of an academic administration office.
• Able to oversee and coordinate the activities of a service organization.
• Excellent communication skills; the ability to give and carry out complex instructions.
• Expert-level user of major office software and data search systems such as Microsoft Office Suite, CoPilot, AI applications, Canva, etc.
• Willingness to learn any necessary software skills as introduced.

Job Duties

Job Duty

Search Committee Coordination

Coordinate and administer internal and national searches for administrative positions. Prepare, maintain, and safeguard confidential search records and documentation. Arrange travel accommodations for candidates and committee members, develop campus interview schedules, and coordinate telephone and video conference interviews. Manage and maintain SharePoint sites to facilitate communication, document sharing, and collaboration among search committee members. Ensure search activities are organized, confidential, and conducted efficiently in accordance with established procedures.

Essential Function Yes Percentage of Time 15 Job Duty

Executive Administrative Support and Communications

Serve as a key liaison for the Vice Provosts and the Office of the Provost, facilitating communication with university administrators, faculty, staff, students, parents, and prospective students. Coordinate and schedule meetings among relevant stakeholders, ensuring effective communication and collaboration. Manage recurring meetings with direct reports and prepare, organize, and maintain specialized personnel records for faculty and staff within the Office of the Provost. Ensure the accuracy, confidentiality, and accessibility of administrative records while supporting the efficient operation of the office.

Essential Function Yes Percentage of Time 25 Job Duty

Other duties as assigned by the supervisor or other faculty and staff reporting to the Office of the Provost.

Essential Function Yes Percentage of Time 5 Job Duty

Special Projects and Event Coordination - Office of the Provost

Coordinate and implement special projects and specialized events for the Office of the Provost, ensuring effective planning, organization, and execution. Collaborate extensively with auxiliary services and other university departments to coordinate event logistics, resources, and support services. Manage website updates and coordinate publicity and communications to promote events, initiatives, and office activities. Ensure timely communication, attention to detail, and alignment with the priorities and objectives of the Office of the Provost.

Essential Function Yes Percentage of Time 25 Job Duty

Administrative and Operational Support - Office of the Provost

Provide comprehensive administrative and operational support to ensure the efficient daily functioning of the Office of the Provost. Research, compile, organize, and prepare meeting materials for the Provost, Vice Provosts, and other faculty and staff as directed. Perform general office duties, including greeting visitors, answering and directing phone calls, coordinating conference room reservations, preparing travel authorizations and processing travel-related payments, and managing mail distribution. Maintain a professional, organized, and service-oriented office environment while supporting the administrative needs of university leadership, faculty, staff, and visitors.

Essential Function Yes Percentage of Time 30

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 12/01/2026 Job Open Date 10/29/2026 Job Close Date 12/13/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by December 13, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/215389 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a Bachelor's Degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents