Administrative Coordinator

Overview

We are seeking a motivated and organized Administrative Coordinator to join our team at Angstrom Aluminum Castings! This role is essential in ensuring our operations run smoothly and efficiently. If you thrive in a dynamic environment and enjoy supporting a team, we want to hear from you!

Responsibilities

• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.
• Coordinate communication between departments and ensure timely information flow.
• Prepare and organize documents, reports, and presentations for team meetings.
• Assist in the planning and execution of company events and initiatives.
• Maintain office supplies and equipment, ensuring a well-stocked and functional workspace.
• Handle incoming calls and correspondence, directing inquiries to the appropriate personnel.
• Support the onboarding process for new employees, including training coordination.
• Perform data entry and maintain accurate records in our database systems.
• Track and reconcile billing, expenses, and payments, while communicating with clients to resolve billing discrepancies promptly.
• Prepares and issues itemized statements, bills, and invoices for bookkeeping and client-facing accounts.
• Processees high-volume customer billing documents and generated outbound invoices using SAP.
• Reconciled sales orders, deliveries, and billing quantities in SAP to ensure zero-error invoice generation and smooth accounts receivable handoffs

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience in an administrative role or similar position.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently as well as collaboratively within a team.
• Detail-oriented with a proactive approach to problem-solving.
• Familiarity with office management systems and procedures is a plus.
• Prior invoicing experience.

Machines & technologies you'll use:

• SAP