Administrative Coordinator - Human Resources

Administrative Coordinator - Human Resources
Full-time Staff
Sugar Grove Campus

Hybrid Option: Yes 

Join our dynamic team at Waubonsee Community College, where your career can flourish. We are committed to being an exceptional employer, offering a comprehensive benefits package with generous time off, low-cost medical, dental, and vision plans, and a secure pension plan through SURS. You'll also enjoy 14 paid holidays, including winter and Thanksgiving breaks. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Your future starts here - join us today!

Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.

The Administrative Coordinator Human Resources provides confidential organizational and administrative support to the Chief Human Resources Officer (CHRO) and HR leaders. This role coordinates daily office operations, meetings and events, records, communications, budget administration, personnel transactions, and administrative support for hiring and onboarding. The position manages administrative priorities, monitors assigned financial and operational processes, and follows up on deadlines to support efficient HR operations and responsive customer service. This position reports to the CHRO.

Responsibilities

Serve as the first point of contact for internal and external Human Resources stakeholders in person and virtually. Monitor the HR email inbox, respond to routine inquiries using established procedures, and route matters requiring specialized guidance or decisions to the appropriate HR staff or HR leaders. Maintain front desk coverage and office closures.

Provide administrative and project coordination support to the CHRO and HR leaders, including scheduling meetings, preparing agendas and materials, tracking action items and deadlines, and coordinating training and travel arrangements.

Coordinate daily HR office operations, including:

- Maintain adequate office supplies by monitoring inventory and processing orders.